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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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OLGT 2015-46: TAFDC, EAEDC and SNAP: Holiday Gift (Globe Santa Fund) Verification Mailing

DTA
Each year, the Globe Santa Fund provides age-appropriate holiday toys and books to eligible children who live in the geographical areas designated by the Globe Santa Fund. To be eligible to participate in Globe Santa, families must be active TAFDC, EAEDC and SNAP clients, live in the Globe Santa…

Operations Bulletin 2015-07: Forms Simplification Project

DTA
Based on suggestions from the Forms and Notices workgroup, convened at the Commissioner’s request and comprised of Field managers, Central Office is in the process of reviewing all Department forms to determine which are still relevant and which are not. Those that are relevant will be further…

DTA SNAP brochure on scope of medical expenses for elder or disabled households

DTA
This DTA brochure lists deductible medical expenses for SNAP applicants and recipients who are seniors or disabled.  Note that the standard medical deduction of $155 is used for SNAP households with with medical costs between $35.01 and $190 per month. If the SNAP…

SSA Fact Sheet on Foreign Workers and Social Security Numbers

SSA

Certificate of Immunization Status TAFDC-2

DTA
To be completed by a health care provider. English TAFDC-2 Click the "Go to Website" link below for the forms included in DTA's Online Guide.

From the DTA Mailbox August 2015: SNAP Medical Expense Deductions

DTA
The questions below pertain to SNAP medical expense deductions and the verification of these deductions for elderly or disabled clients. For additional policy information on this topic, refer to 106 CMR 364.400(C). Q. 1. Do I need approval from a doctor before deducting over-the-counter…

Operations Bulletin 2015-06: Right to Apply

DTA
Every person must be given the right to apply for benefits, even if s/he appears to be ineligible. Every person who asks to apply must be given the opportunity to do so. This ensures that if found ineligible, applicants will receive a written notice with the denial reason. Applicants can then…

OLGT 2015-44: TAFDC, SNAP and EAEDC – Simplified Calculation Page

DTA
The Department is in the process of reviewing and making changes to many of its policies and procedures to improve services to its clients. In an effort to improve services through better communication with clients, the Department has simplified the Calculation pages on EBC Notices. These changes…

OLGT 2015-34: TAFDC and EAEDC _ SORB Match

DTA
The purpose of this transmittal is to inform DTA staff of: Changes to BEACON; the SORB (Sex Offender Registry Board) match; and chagnes to the Beacon Online Guide.  

OLGT: 2015-41 TAFDC, EAEDC and SNAP – Domestic Violence Procedures Update

DTA
This Online Guide Transmittal informs DTA staff about: Domestic Violence services offered; Changes in the Domestic Violence waiver request process; BEACON pages impacted by Domestic Violence waiver requests; and Good cause due to Domestic Violence Separate Domestic Violence Books…

Operations Bulletin 2015-05: Authorization for Reimbursement of Interim Assistance Reminders

DTA
Operations Bulletin 2015-5: Authorization for Reimbursement of Interim Assistance Reminders (Issued 8/20/2015) As part of a recent Social Security review, DTA staff is reminded that an Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR) must be completed accurately and…

PS 13-1: Processing Terminations and Transfers of DES and DES Ohio Staff

DES
Revised August 2015.  This is the revised version.

OLGT 2015-35: SNAP, TAFDC and EAEDC: Address and Homelessness

DTA
This Online Guide Transmittal clarifies program requirements regarding client addresses and provides information and guidance on assisting homeless clients in identifying a mailing address. The case manager must ask the client to provide, if possible, the address of a friend,…

UIPP 2015.06: Issuing At Fault Determinations Under G. L. c. 151A, § 69(a), and Fraud Determinations Under G. L. c. 151A, § 25(j).

Jennifer Lavin, Director, UI Policy & Performance
 To provide guidance on how to properly determine:   whether a claimant was at fault in connection with the receipt of erroneously paid unemployment benefits; whether the benefits were paid ‚because of such individual’s failure knowingly to furnish accurate information concerning any material…

OLGT 2015-43: Community Supported Agriculture

DTA
In September 2014, the Department, in collaboration with Project Bread and a number of local Community Supported Agriculture (CSA) partners developed a CSA program initiative in which our clients participated for the remainder of the 2014 CSA Season. Under this initiative, SNAP…

OLGT 2015-40: EAEDC: Noncitizen - Temporary Protected Status (TPS) Page

DTA
Temporary Protected Status (TPS) is a temporary immigration status provided under Section 244 of the Immigration and Nationalization Act (INA). It allows nationals of a designated country (or someone without nationality who last lived in that country) approved for TPS by the…

OLGT 2015-42: SNAP Nutrition Education

DTA
This Online Guide Transmittal adds a new book to the SNAP section of the Online Guide to include Supplemental Nutrition Assistance Program Education and Obesity Prevention (SNAP-Ed). The primary goal of SNAP- Ed is to provide people who are eligible for SNAP with information and tools to…

Operations Bulletin 2015-03: Hearing Decisions Only Appealable in Court

DTA
This Bulletin serves as a reminder that when clients inform the Department that they disagree with a decision from the Division of Hearings, they can file for judicial review in Superior Court. If the applicant or client wishes to have a judicial review, s/he must file a Complaint for Judicial…

Operations Bulletin 2015-02: Verification of Over-the-Counter Medication

DTA
A household that includes an elderly or disabled member, as defined in 106 CMR 361.210, is allowed a medical deduction when the elderly or disabled household member incurs monthly un-reimbursed medical expenses in excess of $35 a month. DTA recently received clarification from the FNS about the…

Operations Bulletin 2015-01: No Form Required for Withdrawal of SNAP Application or Request to Close a SNAP case

DTA
When a SNAP client requests that the Department close his or her case, written confirmation is not required. Go to the AU Composition Results page on BEACON and select Reason Category: Admin-TAO and Reason: Requested Closure and wrap-up the transaction. This will generate a Notice of Adverse Action…

Master Lists of DTA Forms

DTA
Master lists of DTA forms: 2015 2014 2011 2007 Also see the current list of online forms from the DTA Online Guide.

Housing Stabilization Notice 2015-02 - Changes to the Noncompliance Process

DHCD
This Housing Stabilization Notice (HSN) is intended to provide guidance to Emergency Assistance (EA) program staff and contractors on changes to the Noncompliance Process arising from the settlement in Hayes v. DHCD'. This notice supersedes and renders obsolete Housing…

DOL Administrator’s Interpretation No. 2015-1

United States Department of Labor
 The Application of the Fair Labor Standards Act’s “Suffer or Permit” Standard in the Identification of Employees Who Are Misclassified as Independent Contractors. Click the "Go to Website" link below to download the Interpretation from DOL's website.

OLGT 2015-37: SNAP: Removal of Views Chapter from Online Guide

DTA
Overview With the implementation of DTA's new business model, SNAP case managers no longer depend on Views to determine their daily work activities, but instead receive Actions to monitor and process SNAP cases. This Online Guide Transmittal removes the Views chapter from the SNAP section of…

OLGT 2015-39: SNAP Employment and Training (E & T) Program: Corrected Online Guide Pages

DTA
Overview This Online Guide Transmittal changes two pages in the SNAP Work Requirements section to update information about exemptions to program participation requirements for unfit for work observed.  The updates are as follows: the reference to exemption due to unfit for work observed…

UIPP 2015.05: UI Eligibility Requirements and Enrollees in DAS-Approved Apprentice Training Programs

Jennifer Lavin, Director, UI Policy and Performance
To clarify the applicability of the availability requirements of G. L. c. 151A, § 24 (b) for enrollees in training programs approved by the Division of Apprenticeship Standards (formerly, the Division of Apprentice Training) as well as union members attending required skills enhancement training. 

UIPP 2015.04: Application of the “construed liberally” language in G. L. c. 151A, § 74.

Jennifer Lavin, Director, UI Policy & Performance
To provide guidance on how to properly understand the statutory requirement that the Unemployment Insurance Law “shall be construed liberally in aid of its purpose, which purpose is to lighten the burden which now falls on the unemployed worker and his family,” G. L. c. 151A, § 74, and to provide…

PPER E-Mail 2015-24: Interpreter Services Procedures

DTA
Professional interpreters must be offered at no cost to clients with Limited English Proficiency (LEP) to conduct Department business. All Department staff that interacts with the public must advise clients of the right to professional interpreter services and must provide interpreter services to…

SSA Guide for Representative Payees

SSA

PPER Email 2015-23: Photo EBT Card

DTA
State law requires the use of photo identification on the front of each EBT card. The law makes exception to the Photo EBT requirement for cardholders who are: age 18 and under age 60 or over blind disabled; or a victim of domestic violence Clients identified as meeting one of…

RAFT FY16 Administrative Plan

DHCD
RAFT FY16 Administrative Plan

FYI June 2015: Participation and Attendance Form Data Entry Online Guide

DTA

OLGT 2015-18: TAFDC – Young Parents Program – Increasing the Maximum Enrollment Age to 23

DTA
Overview Effective February 5, 2015, clients may enroll in the Young Parents Program (YPP) through age 23. Clients may complete participation in YPP through age 24. By increasing the age for enrollment and participation, more young parents will be able to receive supportive YPP services while…

OLGT 2015-30: Newly Assigned System Generated Social Security Numbers will begin with 990

DTA
Overview When a household member other than the grantee does not have a Social Security Number (SSN), a System Generated number is assigned to the SSN field beginning with 99X.  System Generated SSNs beginning with 999 have been exhausted.  Therefore, effective April 22, 2015, newly…

OLGT 2015-24: TAFDC – Employment Ready Activities and Job Quest

DTA
Overview Effective with this transmittal, clients who are participating in online job search for Employment Ready activities must register through JobQuest, a service offered through the One-Stop Career Centers. Purpose This Online Guide Transmittal informs DTA staff about: clients…

OLGT 2015-31: Client Assistance Coordinators (CAC) Link

DTA
Overview As part of the Accommodation Assessment Process, clients may be referred to Client Assistance Coordinators (CAC). Purpose This Online Guide Transmittal provides DTA staff with a link to a list of current CACs.

OLGT 2015-28: Voter Registration Procedures

DTA
Overview As a result of the recent settlement of the Delgado lawsuit, voter registration procedures have been revised. This transmits the voter registration changes in the Online Guide that must be followed during all in-office applications, reevaluations, recertifications and client reported…

OLGT 2015-33: TAFDC – Automating Exemption/Nonexemption, Meets Compliance and Work Program Status

DTA
Overview In an effort to ensure that clients are receiving the correct level of benefits and are given every opportunity to meet their work program requirement in a timely fashion, the Department is automating changes to Exempt/Nonexempt status, Meets Compliance periods and Work Program requirement…

PPER Email 2015-22: How to Determine the Status of a Case

DTA

PPER E‐Mail 2015‐21: Proper Scanning of Authorization for Reimbursement of Interim Assistance Forms (

DTA

PPER EMAIL 2015‐19: CCR&R Limited Office Hours and Child Care Appointments in July 2015

DTA

PPER Email 2015-20 Reinstatement of Closed/Denied SNAP Cases

DTA
Guidance to the field about when to reinstate closed/denied SNAP cases. 

UIPP 2015.03: School Employees, G.L. c. 151A, §28A

Jennifer Lavin, Director, UI Policy and Performance
To discuss the concept of 'reasonable assurance' as it applies to claims based on services performed for, and wages earned from, an educational institution as set forth in G.L. c. 151A, §28A. 

PPER EMAIL: 2015‐18: Domestic Violence (DV) Calls to the DTA Assistance Line

DTA
To ensure that all calls received by the DTA Assistance Line from individuals seeking domestic violence services are handled promptly, new protocols will become effective Monday, June 15, 2015. DVS/DVC Duty Schedule: A Duty Schedule has been created designating a DV Specialist (DVS) and a DV…

PPER Email 2015-17 SNAP Employment and Training Exemption for 16 and 17 Year-olds

DTA
SNAP Employment and Training Exemption for 16 and 17 Year-olds When a 16 or 17 year old is not the head of household in a SNAP case, he or she is not subject to the SNAP E&T requirements. However, if a teen is working, verification of student status is required to determine if the earnings are…

From the DTA Mailbox 6/15: Transportation Payments and ESP Activities

DTA

DHCD Tenant Selection Review Decision Index 37 Volume XXXVII

DHCD
Decisions made between November 20, 2014 and May 18, 2015.

OLGT 2015-27: FEW Responsibilities for the TAFDC Group Orientation Sessions, and New BEACON Functionalities

DTA
Overview Effective April 27, 2015, with BEACON Build 47.4, new BEACON functionalities were implemented to ensure that TAFDC clients are afforded opportunities to move to self-sufficiency, and to support the role of Full Engagement Workers (FEWs). BEACON enhancements include: creation of FEW…

National Standards on Culturally and Linguistically Appropriate Services

US HHS -- Office of Minority Health
National standards from the U.S. Dept. of Health and Human Services Office of Minority Health.  The standards are primarily directed at health care organizations and seek to make practices more culturally and linguistically accessible.

PPER Email: 2015-16: Online Guide

DTA