Govt. Agency /Court Links& Materials

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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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Massachusetts Rehabilitation Commission

Massachusetts Rehabilitation Commission website.

PS 03-02: DES Data Protection Policies and Procedures

DES
For the purposes of this policy Disability Evaluation Services (hereinafter referred to as DES) workforce shall include all DES employees as well as certain other personnel, such as contractors, consultants, interns, and volunteers, who perform services for DES, either on the premises…

PPER Email 2014-32: BPR Best Practices

Ops Memo 2014-64: Notice Simplification

DTA
Overview The Department is in the process of reviewing and making changes to many of its policies and procedures to improve services to our clients with disabilities. Improving services is the objective of the Harper, et al. v. Massachusetts Department of Transitional Assistance (DTA)…

Amendment to Bullying Legislation April 2014

MA DESE
Information on MA DESE website on legislation amending the original anti-bullying law.   Chapter 86 of the Acts of 2014, which amended G.L. c. 71, §370, the anti-bullying statute, and was signed into law on April 24, 2014. G.L. c. 71, §370, as amended, requires all school…

Online Guide Transmittal 2014-01: Online Guide Launch

DTA
Overview The Online Guide is a web-based application that has been designed to house important Department information. This comprehensive tool was developed to enable DTA staff to easily locate information necessary to accomplish their day-to-day business from a single location. Organized by topic,…

US DOE OCR Guidance on Bullying

US Office for Civil Rights
OCR issued updated guidance for schools stating that bullying of students cannot be tolerated.   If a student with a disability is being bullied, federal law requires schools to take immediate and appropriate action to investigate the issue and, as necessary, take steps to stop the bullying and…

Boston, Cambridge & Worcester CORI ordinances and Boston regs

City of Boston, City oF Cambridge and City of Worcester

PPER Email 2014‐31: BPR Mailing.

DTA

Ops Memo 2014-66: DTA Business Process Redesign (BPR) Overview

DTA
MLRI notes:  DTA is rolling out a major business modernization initiative - called a "business process redesign" or BPR effective October 27, 2014.  Operations Memo 2014-66 describes the changes in detail. The new BPR will include an interactive voice response…

Ops Memo 2014-21A: TAFDC, EAEDC and SNAP–New York State Match

DTA
Overview The Department’s Program Integrity unit currently matches with the Public Assistance Reporting Information System (PARIS) on a quarterly basis to identify any clients in Massachusetts that are or were receiving assistance at the same time in another state. The PARIS…

Ops Memo 2014-11A: BEACON Identity Match

DTA
Overview Operations Memo 2013-57A introduced the Identity Match page and view and explained that staff must review the Identity Match page when Registry of Motor Vehicles (RMV) data is discrepant from BEACON data. Operations Memo 2014-11 provided additional guidance on how and when to disposition…

Ops Memo 2014-12A: Failure to Verify Social Security Administration (SSA) Data

DTA
Overview To comply with program rules, a Social Security Number (SSN) must be provided either orally or in writing for each applicant or client (hereafter called client) applying for or receiving TAFDC, EAEDC and/or SNAP, unless good cause exists, in accordance with 106 CMR 701.230(C) and…

Ops Memo 2014-57: DOR Bank Match

DTA
Overview The DOR Bank Match is run on a monthly basis and is one of the match groups appearing on the Match History tab. With BEACON Build 46.3 and the implementation of Program Integrity (PI) Checklist functionality, DOR Bank Match data began to appear as pending on the PI Checklist, and a hard…

Boston ordinance extending condo conversion eviction protections, Chapter 16 Ordinances of 2014

City Council of Boston
Official copy of the Boston ordinance extending condo conversion eviction protections.

DTA Informational SNAP/Food Stamps Brochures in English & 8 Other Languages SNAP-BB

DTA
DTA brochure providing basic information about how to apply for Food Stamps/ SNAP benefits.  Each DTA brochure also has an insert with the current income standards.   The brochure (SNAP-BB) can be downloaded from DTA's online guide: English Arabic Chinese Haitian…

Two-Parent Exempt/ Nonexempt Status Notice TAFDC-5

DTA
This notice tells you whether you are exempt from the reduced need and payment standards and the 24-month time limit on Transitional Aid to Families with Dependent Children (TAFDC).  English TAFDC-5 Spanish TAFDC-5 (S) Click the "Go to Website" link below for the forms…

Cooperation with DOR notice DOR-CN

DTA
Cooperation with DOR notice. English DOR-CN Sent to Department of Revenue from DTA. Click the "Go to Website" link below for the forms included in DTA's Online Guide.

Case History for Family Cap Waiver Request FCWCH

DTA
This form must be completed by the DTA and submitted along with the Family Cap Exception/Waiver form whenever any recipient requests a waiver to the Family Cap rule. Case History for Family Cap Waiver Request (FCWCH) Click the "Go to Website" link below for the forms included in…

Hotline 10/14: SNAP noncitizen applicants

DTA
From the Hotline If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. 1. I have an EAEDC client who is a noncitizen with Legal Permanent Resident (LPR) status. I understand that generally…

Disability Supplement Form for EAEDC (EAEDC-DS)

DTA
In English and Spanish.

Ops Memo 2014-62: Closure of the Central Eligibility Processing (CEP) SNAP Web Unit

DTA
Overview In preparation for Business Process Redesign, effective September 29, 2014, the Central Eligibility Processing (CEP) SNAP Web Unit located at Central Office will no longer take web applications. Web applications received on or after September 29, 2014 will be directed to the TAO that…

Ops Memo 2014-47: SNAP: Community Supported Agriculture Program Initiative

DTA
The purpose of this memo is to advise staff of the SNAP CSA program initiative and provide information about operational details that impact DTA clients.  

Ops Memo 2014-59: TAFDC – Welfare Reform: Teen Parent Changes

DTA
Overview As part of the recent welfare reform legislation, a pregnant teen who meets all other eligibility requirements is eligible to live in a teen parent shelter or a teen parenting program (TPP) (formerly known as teen living programs - TLP) during her entire pregnancy. The pregnant teen is…

Ops Memo 2014-60: Annual Cost-of-Living (COLA) Adjustment, Standard Utility Allowance and Asset Limit Changes

DTA
Overview The annual SNAP COLA will be processed during the weekend of September 19, 2014. This is a mass change affecting the entire SNAP caseload, and this recalculation will impact the household’s monthly benefit for October. Purpose of Memo The purpose of the memo is to inform staff…

Ops Memo 2014-61: Back-Scanning Update

DTA
Overview Operations Memo 2014-58: TAFDC, EAEDC, and SNAP - Back-Scanning of Permanent Verification and Indexing of All Documents by Household Member introduced a change in how client documents are indexed and stored electronically in DTA myWorkspace (MWS). It also advised staff of the…

Ops Memo 2014-55A: TAFDC – ESP/Work Program Requirement: BEACON Changes

DTA
Overview BEACON Build 46.4 scheduled for August 25, 2014, contained changes to Employment Service Program (ESP)/Work Program Requirement forms and processes. Purpose of Memo This Operations Memo advises staff about the BEACON changes. Specifically: the Participation and Attendance…

Ops Memo 2014-52: Implementation of the Revised Heat and Eat Program

DTA
From MLRI:   Operations Memo 2014-52 introduces DTA and DHCD's implemtenation of the revised "Heat and Eat" policy to meet the requirements of the 2014 Farm Bill. In March of 2014, Governor Patrick announced that Massachuestts would join other states in electing the…

BOSTON MUNICIPAL COURT STANDING ORDER 1:09

BMC
The BMC has revised standing order 1-09, which permits a judge in one division of the Boston Municipal Court to also seal cases from the other seven BMC courthouses at the same time if there are at least three charges that need to be sealed.   The order is revised to say that a court can hold a…

FYI September 2014: Fuel Assistance, Clothing Allowance and TAFDC Teen Parents

DTA
FYIsFuel Assistance 2014-2015 The Fuel Assistance Program begins accepting applications for fuel assistance on November 1, 2014. TAOs will receive a supply of Fuel Assistance brochures in October for clients who are interested in applying for fuel assistance and in knowing how the…

Do you need help because of a disability?

Office of Civil Rights
This OCR flier in English and 8 other languages discusses the ADA accommodation obligations of DTA for clients seeking DTA services.  English OCR-1 Spanish OCR-1 Chinese OCR-1 Laotian OCR-1 Khmer OCR-1 Haitian Creole OCR-1 Portuguese OCR-1 Russian…

Hotline 9/14: Young Parent Program, clothing allowance, and car asset rule

DTA
From the Hotline If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. 1. When an ESP client participates in a Young Parent Program (YPP) activity and the hours of participation have been…

PPER Email 2014-27: ESP-7 Basic Job Search Activity Log

DTA
Operations Memo 2014-55 - ESP/Work Program Requirement: BEACON Changes introduced DTA staff to the revised Participation and Attendance (ESP-7) form. One of the revisions was the addition of the Basic Job Search Activity Log used by Employment Ready clients to track activities, employment contacts,…

PPER Email 2014-26: 24 Month Clock Fixes

DTA
MIS has completed a number of fixes to the State 24-Month Clock batch job. The jobs were fixed to set the clocks correctly prospectively; a recalculation of the clocks retroactively is also taking place. This is going to happen over the weekend of 8/30/14. The result is that some clients will…

Frequently Asked Questions on Medicare and the Marketplace

CMS
In this set of Frequently Asked Questions CMS addresses the interaction between Medicare and new low cost insurance available for purchase through state or federal Marketplaces (also known as Exchanges). In Massachusetts we have a state based Marketplace/Exchange called the Health Insurance…

Ops Memo 2014-58: TAFDC, EAEDC, and SNAP - Back-Scanning of Permanent Verification and Indexing of All Documents by Household Member

DTA
DTA Overview In a continued effort to improve business processes, strengthen program integrity and improve client outcomes, DTA now scans and stores client documents digitally using Electronic Document Management (EDM) and DTA myWorkspace (MWS).  To make permanent documents…

Hotline 8/14: Verification of medical expenses and Massachusetts residency

DTA
Q. 1. On January 30, 2014, a Verification Checklist (VC-1) requesting proofs of my client’s medical expenses was issued with a due date of February 9, 2014. On the VC-1, I listed the request for medical expenses under “Other” in the “Other Information” block…

Public Housing Notice 2014-15: Revised Income Limits for Admission and FMRs for Continued Occupancy

DHCD
Attached please find the 2014 revised income limits for admission to state-aided public housing and for participation in the AHVP which are effective August 9, 2014. Pursuant to 760 CMR 5.06 these income limits are set at two year intervals and are the "Low Income Limits" set by…

DESE Technical Assistance Advisory 2014-5 Charter Schools and Students with Disabilitities

Mass Department of Elementary and Secondary Education (DESE)
Charter School Responsibilities for Students with Disabilities Who May Need an Out-of-District Program - 603 CMR 28.10(6) All Massachusetts public charter schools are required to accept, enroll, and serve students with disabilities and to provide a free and appropriate public education to those…

Ops Memo 2014-56: TAFDC and EAEDC-Welfare Reform: Work Related Expense Change

DTA
Overview: As part of the recent welfare reform legislation, the work related expense (WRE) used in the benefit calculation for working TAFDC and EAEDC clients has changed effective with September’s grants.  Purpose of Memo: This Operations Memo provides staff with…

Confidentiality Toolkit - sharing data between government agencies

Administration for Children and Families (ACF)
From the preface: "We’re very pleased to be issuing the Administration for Children and Families (ACF) Confidentiality Toolkit, a product of ACF’s Interoperability Initiative.  For decades, human services agencies have been seeking to identify ways to promote…

Ops Memo 2014-54: TAFDC, EAEDC and SSP: Centralization of the Funeral and Final Disposition Benefit

DTA
Overview The Department of Transitional Assistance (DTA) is the state agency responsible for paying funeral and final disposition expenses for:  any person who was without sufficient resources or financially responsible relatives to pay for funeral and final disposition…

Ops Memo 2014-53: SNAP: Notices to Households Approved on Day-30

DTA
Overview: Currently when a SNAP case is approved on day-30, the benefit is issued and an initial EBC approval notice is generated with a brief certification period. On the next day, BEACON extends the household’s certification period to the usual 12 or 24 months, but the…

Ops Memo 2014-49A: TAFDC and EAEDC – Self-Declarations and a Revised Form

DTA
Overview:  As part of the recent welfare reform legislation, it is now required that all self-declarations be signed under penalties of perjury. Attached is a form (Attachment A) that may be used for this purpose. Purpose of Memo:  This Operations Memo provides staff with a…

Ops Memo 2014-48: TAFDC– Automating the Learnfare Process: Changes

DTA
Overview: The TAFDC Learnfare requirement mandates that any child of a nondisabled grantee who is age six (or in first grade, whichever occurs later) through age 15 must attend school regularly. Verification of attendance must be obtained for any child who is subject to the Learnfare…

Ops Memo 2014-50: TAFDC- Clothing Allowance, September 2014

DTA
Overview: The Department will issue a nonrecurring clothing allowance of $150 pereligible TAFDC client under the age of 19 for September 2014. Purpose of Memo: This Operations Memo advises DTA staff about: who is eligible; payment amounts; payment dates; and notices.

Small Claims Court Rules and Procedures (including October 2009 and August 2010 Updates)

MLRI
New Small Claims Court Rules went into effect in October 2009.  According to the Massachusetts Supreme Judicial Court, these "amendments address many of the issues identified by the Working Group in collection cases, and four in particular: increased certainty of service, insufficiently detailed…

Multilingual Small Claims Forms, Instructions and Videos

MA Trial Court
The MA Trial Court’s Access to Justice Initiative received a Technical Assistance Grant through the State Justice Institute to translate small claims forms and instructional materials into the seven most commonly spoken non-English languages in the Commonwealth: Spanish, Russian, Portuguese,…

Mass. Department of Children and Families

Dept. of Children and Families (previously DSS) website.

Ops Memo 2014-51: TAFDC: Massachusetts Office for Refugees and Immigrants (MORI) Referrals for Spanish-Speaking Refugee and Immigrant Clients in Certain TAOs

DTA
Overview:  DTA currently funds Employment Ready job search/job readiness services and English for Employment education and training for TAFDC-eligible refugees and immigrants through the Massachusetts Office for Refugees and Immigrants (MORI). MORI contracts with vendors in certain…