Govt. Agency /Court Links& Materials

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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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OLGT 2015-66: Client Addresses on the Massachusetts Officail Mail-In Voter Registration Form

DTA
The purpose of this transmittal is to inform staff that homeless individuals may use a small map on the Massachusetts Officail Mail-In Voter Registration Form to provide an address if they individual does not have a conventional address.

OLGT 2015-62: Address Confidentiality Program for DV, Sexual Assault and Stalking Survivors

DTA
The Address Confidentiality Program (ACP) was established for survivors of domestic violence, sexual assault, and stalking. ACP allows survivors to use a confidential address to protect them from their perpetrator (who is seeking to harm them).

OLGT 2015-68: TAFDC updates to the Online Guide re child support, LearnFare, etc

DTA
DTA update to field on certain TAFDC policies involving treatment of child support, crib/layette payments, Learnfare, etc.  

OLGT 2015-69: TAFDC – Self-Sufficiency Specialists

DTA
The position of Self-Sufficiency Specialist (SSS) has been created as a result of the new Welfare Reform legislation. This position is designed to assist teen parents and certain other TAFDC clients to become economically self sufficient.

OLGT 2015-64: DTA Families/DHCD HomeBASE Housing Assistance

DTA
This Online Guide Transmittal informs DTA staff about a new Online Guide book/pages which describe DHCD HomeBASE services offered and explain how HomeBASE impacts DTA programs and program requirements.

PS 07-1: DES Data Protection Policies and Procedures

DES
Revised December 2015.  This is the revised version. Explains secure email procedures for communications between DES and other entities.

UIPP 2015.11: New Minimum Base Period Wage Requirement for Claims

Jennifer Lavin, Director, UI Policy & Performance
For claims effective on and after Sunday, January 3, 2016, the new minimum base period wage requirement for Unemployment Insurance eligibility is $3,900.  The current minimum base period wage requirement is $3,500.  Chapter 151A, §24(a) requires the minimum base period wage requirement for…

OLGT 2015-59 - SNAP: Collection of Racial and Ethnic Data

DTA
FNS conducted a Civil Rights Compliance Review with the Department in 2014. As a result, it was suggested that the Department maximize the collection of racial and ethnic data for SNAP applicants and explain why this data is collected. This Online Guide Transmittal informs staff about updates to the…

Supplemental Nutrition Assistance Program (SNAP) FY16 Participation Report

DTA

DTA Shared Housing Verification Form VLA

DTA
Link to the DTA "Shared Housing Verification Form". Note, this is not a mandatory verification form. Households in doubled up living situations have a number of options to verify their residence (address) beyond this form. Also remember, shelter costs for SNAP can be self-declared…

DTA Blurb 6: The End of Monthly Reporting

DTA

Court Interpreter List

Office of Court Interpreter Services (OCIS)
Office of Court Interpreter Services (OCIS) maintains and periodically updates a public list of court interpreters. These interpreters may be hired by legal services programs to come to program offices to do interpreting and translating. All are screened. The table indicates which are certified.

OLGT 2015-58: Bay State CAP Conversion and Automatic Recertification of Bay State CAP AA Forms

DTA
Bay State CAP, implemented in 2005, was developed through the cooperative effort of the Department of Transitional Assistance (DTA), the Social Security Administration (SSA) and the United States Department of Agriculture (USDA). Over the past two years, there has been a…

DTA Training Materials: SNAP Simplified Reporting and ABAWD Work Program

DTA
PowerPoint overview of: Simplified Reporting, a recertification type that allows for varying certification periods and reduced reporting requirements for SNAP households. The ABAWD (able bodied adults without dependents) Work Program. Massachusetts has operated under a statewide…

DTA Training Materials: Termination of Monthly Reporting & the Automation of TAFDC Reevaluations

DTA
Effective December 2015, all TAFDC households with earned income will no longer have to complete a Monthly Report to verify income received. This PowerPoint gives an overview of the processing procedures associated with automated TAFDC reevaluations. From DTA Webinar, November 23, 2015.

OLGT 2015-56: TAFDC – Teen Parent Eligibility Update to the Online Guide

DTA
The following Online Guide pages have been updated to reflect the teen parent eligibility change: Topic: TAFDC Page: What is TAFDC?

OLGT 2015-65: TAFDC – Termination of Monthly Reporting and Automation of TAFDC Reevaluations

DTA
Currently, clients with earned income are required to complete a Monthly Report (MR) to verify wages, hours worked and other household circumstances. Effective December 2015, all TAFDC households with earned income will no longer be required to complete a Monthly Report. The…

OLTG 2015-57: Extending Simplified Reporting to Additional SNAP Households and the Automatic Processing of Certain Interim Reports

DTA
DTA Introduction:  To further streamline the recertification process and ease administrative burden, the Department is extending Simplified Reporting to additional SNAP households and automatically processing Interim Reports that meet predetermined criteria. Effective with…

OLGT 2015-67: Preparing for the Expiration of the Statewide SNAP ABAWD Waiver

DTA
Guidance from DTA on the reinstatement of the 3 month SNAP time limit for individuals age 18 through 49 who are considered "able-bodied wihtout dependents" or ABAWDs. Guidance details the allowable exemptions aren the requirements imposed on ABAWDs who are not exempt to keep their…

OLGT 2015-63: TAFDC – Monitor Participation Page Enhanced for Prior Months’ Participation Processing

DTA
To improve the reporting accuracy of the Department’s work participation rates, DTA is enhancing the functionality of the Monitor Participation page. Users will now be allowed to data enter Work Program (WP) and ESP participation information for the previous 6…

Operations Bulletin 2015-15: Home Visits

DTA
This Operations Bulletin serves as a reminder to Department staff that, although infrequent, home visits may be conducted to take applications or complete interviews that cannot take place by phone. Home visits may be conducted by Department case managers as an Americans with…

DHCD Tenant Selection Review Decision Index No. 38

DHCD
All decisions made between May 19, 2015 and November 16, 2015.

DCL: FAPE and Alignment with State Standards

US DOE OSERS
Dear Colleague Letter from OSERS on FAPE and the definition of general education curriculum for children with disabilities as the same as that for nondisabled children.  "The cornerstone of the IDEA is the entitlement of each eligible child with a disability to a free appropriate public…

OSEP Dear Colleague on Aligning IEP with Standards

US DOE Office of Special Ed and Rehabilitative Services (OSEP)
Student's IEP should be aligned with the state academic standard for the grade in which the child is enrolled. "Research has demonstrated that children with disabilities who struggle in reading and mathematics can successfully learn grade-level content and make significant academic…

DTA Blurbs 3, 4, 5 and Special 1: Simplified Reporting (SIMP)

DTA
Information about simplified reporting (SIMP).

DTA Blurbs 1 and 2: Preview of Coming Attractions

DTA
Description of the Daily Blurb.

SSA pub-n on How to File an Unfair Treatment Complaint against ALJ

SSA

How UI Benefits Are Determined

Massachusetts Labor and Workforce Department
Inforation on DUA's website about how unemployment benefits are caculated. Includes topics such as  monetary determination benefit rate and benefit credit calculating your benefit rate understanding your base period and benefits year dependency allowance severance…

2016 ConnectorCare Materials

Connector
The Connector has updated flyers and other informational materials about ConnectorCare for 2016 coverage.   Follow the link to their "Resource Download Center" for documents that include the 2016 Guide to ConnectorCare; a Guide to subsidized plans explaining how advance…

Operations Bulletin 2015-14: Proper Completion of the Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR)

DTA
As part of a recent Social Security review, DTA staff is reminded that an Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR) must be completed accurately and reflect the appropriate SSI claim situation for all EAEDC clients. To ensure the form is valid, only the Initial Claim Only or…

Operations Bulletin 2015-13: Verification of Citizenship for SNAP Clients

DTA
A client’s signature on a SNAP application certifies that all information provided is true under penalty of perjury. This signature is acceptable to declare and verify citizenship status. A case manager must not ask a SNAP client for additional verification of citizenship unless the…

UIPP 2015.10: Application of the Part-Time Availability Language in 430 CMR 4.45.

Jennifer Lavin, Director, UI Policy & Performance
To provide guidance on the part time availability language in 430 CMR 4.45,  which allows claimants to limit their availability for work in the benefit year to  part time employment and to update the memorandum issued by UI Policy and  Performance on July 9, 2009 entitled “Part-Time Availability.” 

OLGT: 2015-48: SNAP Additional Processing Delay Reasons that Enhance Fault Determination

DTA
Systems and case processing modifications for determining fault and proration were implemented in June 2014. In October 2014, the Department launched a new business model. This was a fundamental change to SNAP casework operation and triggered the need for additional programming that would more…

OLGT: 2015-55: SNAP-Creation of Business Group SNAP Short Actions

DTA
This Online Guide Transmittal updates the Requesting and Completing a SNAP Processing Action page. The purpose of this Transmittal is to notify staff of the creation of the new business group SNAP Short Actions which includes a pool of Action types that can generally be completed within 15 minutes.…

OLGT: 2015-49: SNAP -Post Reinstatement Denial Notices

DTA
Within the 30-day period following the denial of an application for failure to provide verifications, the automatic closing of a recertification/ Interim Report or a case maintenance closing, a case may be reinstated. Reinstatement places the case into pending mode. After reinstatement, some clients…

OLGT: 2015-47 - SNAP Processing Changes for Interim Reports and Web Applications

DTA
When a SNAP Web application is received through the Virtual Gateway and is either a new client (not known to BEACON using SVES match) or a former SNAP client whose case was closed for more than 60 days, the Web Application workflow (Assessed Person/Grantee Page, Address - Web Application, Additional…

OLGT 2015-51: Dedicated Staff for Bay State CAP Case Maintenance, Recertifications and Reinstatements

DTA
DTA Central reinstates a "dedicated unit" of DTA workers to process case maintenance and recertification actions for Bay State CAP cases (SSI recipients who apply for and qualify automated SNAP benefits via the Social Security Administration). 

UIPP 2015.09: New Maximum UI Weekly Benefit Amount

Jennifer Lavin, Director, UI Policy & Performance
The DUA Research Department has provided notification that the maximum UI weekly benefit amount to be paid to any individual whose benefit year commences on or after the first Sunday in October 2015 and prior to the first Sunday in October 2016 will be $722.00. This rate will become effective for…

Unemployment Insurance Program Letter No. 01-16

United States Department of Labor
Federal Requirements to Protect Individual Rights in State Unemployment Compensation Overpayment Prevention and Recovery Procedures. Click the "Go to Website" link below to download the letter from DOL's website.

Unemployment Insurance Program Letter No. 02-16

United States Department of Labor
State Responsibilities for Ensuring Access to Unemployment Insurance Benefits. Click the "Go to Website" link below to download the letter from DOL's website.

Operations Bulletin 2015-12: Client Assistance Coordinator (CAC) Appointment Letter

DTA
A new appointment letter has been created for use by the CACs when attempting to contact an individual who has requested an accommodation. The English version of the Client Assistance Coordinator (CAC) Appointment Letter (CAC Appt Ltr) is currently in production and can be accessed through the…

Operations Bulletin 2015-11: Forms Simplification Project

DTA
In an effort to comply with Commissioner McCue’s request to review Department forms and simplify if necessary, the workgroup has revised three additional forms. The English Versions of the Verification of Immunization Status (TAFDC‐2), Foster Care Verification Form (FCP‐Record) and the EAEDC…

OLGT 2015-53 - SNAP: Upcoming ABAWD Work Program Requirements

DTA
Due to high unemployment rates and a depressed labor market,Massachusetts has qualified for and operated under a waiver of the ABAWD time-limited benefit requirement since June of 2008. This waiver will expire on December 31, 2015.  Able-bodied adults without dependents (ABAWDs)…

UIPP 2015.08: Adjudication of Separations Caused by Possession of Less than One Ounce of Marijuana

Jennifer Lavin, Director, UI Policy & Performance
To provide guidance on the distinction between discharge for testing positive for less than an ounce of marijuana and discharge for misconduct  for using marijuana in the workplace in deliberate disregard of the employing unit’s interest. 

OLGT 2015-52: SNAP: Annual Cost-of-Living Allowances Change

DTA
At the beginning of each Federal fiscal year, the USDA Food and NutritionService adjusts SNAP maximum allotments, deductions, and income eligibility standards. These adjustments are based on changes in the cost of living. States are also required to adjust their Standard Utility…

Operations Bulletin 2015-09: Voluntary SNAP Employment and Training Program

DTA
The Department has petitioned the Food and Nutrition Service (FNS) and been granted approval to move to a voluntary SNAP Employment and Training program (SNAP E&T) effective August 30, 2015. While DTA will continue to offer SNAP E&T services to eligible NPA SNAP clients who elect to…

Operations Bulletin 2015-08: Learnfare Mailing

DTA
A mailing took place on August 20th requesting that clients whose children had no school listed on the Education page on BEACON, return a Learnfare School ID Request Form by September 14, 2015. Of the approximately 10,000 forms mailed one third have been returned and entered. This Operations…

UIPP 2015.07: Treasury Offset Program for Fraud Overpayments and Overpayments Due to Unreported Earnings (Fault or Non-Fault)

Jennifer Lavin, Director, Policy and Performance Department
To provide an overview of the Treasury Offset Program that allows states to intercept and apply Federal income tax refunds to unemployment compensation debts. 

Operations Bulletin 2015-10: Splitting Scanned Documents

DTA
With BEACON Build 47.6, effective August 31, 2015, it is possible to separate and reindex one or more pages of an indexed scanned document packet from within the Scanned Document History page. This bulletin contains instructions for separating individual pages of scanned documents.

OLGT 2015-50: TAFDC: Transportation Payments for Employed Clients Procedural Change

DTA
Prior to the BEACON Release 47.6 deployment on 8/31/2015, transportation reimbursement payments for employed clients could only be requested and paid on the Related Benefit page. With the deployment, transportation payments for employed clients are requested and approved on the Transportation…