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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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2016 ConnectorCare Materials

Connector
The Connector has updated flyers and other informational materials about ConnectorCare for 2016 coverage.   Follow the link to their "Resource Download Center" for documents that include the 2016 Guide to ConnectorCare; a Guide to subsidized plans explaining how advance…

Operations Bulletin 2015-14: Proper Completion of the Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR)

DTA
As part of a recent Social Security review, DTA staff is reminded that an Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR) must be completed accurately and reflect the appropriate SSI claim situation for all EAEDC clients. To ensure the form is valid, only the Initial Claim Only or…

Operations Bulletin 2015-13: Verification of Citizenship for SNAP Clients

DTA
A client’s signature on a SNAP application certifies that all information provided is true under penalty of perjury. This signature is acceptable to declare and verify citizenship status. A case manager must not ask a SNAP client for additional verification of citizenship unless the…

UIPP 2015.10: Application of the Part-Time Availability Language in 430 CMR 4.45.

Jennifer Lavin, Director, UI Policy & Performance
To provide guidance on the part time availability language in 430 CMR 4.45,  which allows claimants to limit their availability for work in the benefit year to  part time employment and to update the memorandum issued by UI Policy and  Performance on July 9, 2009 entitled “Part-Time Availability.” 

OLGT: 2015-55: SNAP-Creation of Business Group SNAP Short Actions

DTA
This Online Guide Transmittal updates the Requesting and Completing a SNAP Processing Action page. The purpose of this Transmittal is to notify staff of the creation of the new business group SNAP Short Actions which includes a pool of Action types that can generally be completed within 15 minutes.…

OLGT: 2015-49: SNAP -Post Reinstatement Denial Notices

DTA
Within the 30-day period following the denial of an application for failure to provide verifications, the automatic closing of a recertification/ Interim Report or a case maintenance closing, a case may be reinstated. Reinstatement places the case into pending mode. After reinstatement, some clients…

UIPP 2015.09: New Maximum UI Weekly Benefit Amount

Jennifer Lavin, Director, UI Policy & Performance
The DUA Research Department has provided notification that the maximum UI weekly benefit amount to be paid to any individual whose benefit year commences on or after the first Sunday in October 2015 and prior to the first Sunday in October 2016 will be $722.00. This rate will become effective for…

OLGT: 2015-47 - SNAP Processing Changes for Interim Reports and Web Applications

DTA
When a SNAP Web application is received through the Virtual Gateway and is either a new client (not known to BEACON using SVES match) or a former SNAP client whose case was closed for more than 60 days, the Web Application workflow (Assessed Person/Grantee Page, Address - Web Application, Additional…

OLGT 2015-51: Dedicated Staff for Bay State CAP Case Maintenance, Recertifications and Reinstatements

DTA
DTA Central reinstates a "dedicated unit" of DTA workers to process case maintenance and recertification actions for Bay State CAP cases (SSI recipients who apply for and qualify automated SNAP benefits via the Social Security Administration). 

OLGT: 2015-48: SNAP Additional Processing Delay Reasons that Enhance Fault Determination

DTA
Systems and case processing modifications for determining fault and proration were implemented in June 2014. In October 2014, the Department launched a new business model. This was a fundamental change to SNAP casework operation and triggered the need for additional programming that would more…

Unemployment Insurance Program Letter No. 01-16

United States Department of Labor
Federal Requirements to Protect Individual Rights in State Unemployment Compensation Overpayment Prevention and Recovery Procedures. Click the "Go to Website" link below to download the letter from DOL's website.

Unemployment Insurance Program Letter No. 02-16

United States Department of Labor
State Responsibilities for Ensuring Access to Unemployment Insurance Benefits. Click the "Go to Website" link below to download the letter from DOL's website.

Operations Bulletin 2015-12: Client Assistance Coordinator (CAC) Appointment Letter

DTA
A new appointment letter has been created for use by the CACs when attempting to contact an individual who has requested an accommodation. The English version of the Client Assistance Coordinator (CAC) Appointment Letter (CAC Appt Ltr) is currently in production and can be accessed through the…

Operations Bulletin 2015-11: Forms Simplification Project

DTA
In an effort to comply with Commissioner McCue’s request to review Department forms and simplify if necessary, the workgroup has revised three additional forms. The English Versions of the Verification of Immunization Status (TAFDC‐2), Foster Care Verification Form (FCP‐Record) and the EAEDC…

OLGT 2015-52: SNAP: Annual Cost-of-Living Allowances Change

DTA
At the beginning of each Federal fiscal year, the USDA Food and NutritionService adjusts SNAP maximum allotments, deductions, and income eligibility standards. These adjustments are based on changes in the cost of living. States are also required to adjust their Standard Utility…

UIPP 2015.08: Adjudication of Separations Caused by Possession of Less than One Ounce of Marijuana

Jennifer Lavin, Director, UI Policy & Performance
To provide guidance on the distinction between discharge for testing positive for less than an ounce of marijuana and discharge for misconduct  for using marijuana in the workplace in deliberate disregard of the employing unit’s interest. 

OLGT 2015-53 - SNAP: Upcoming ABAWD Work Program Requirements

DTA
Due to high unemployment rates and a depressed labor market,Massachusetts has qualified for and operated under a waiver of the ABAWD time-limited benefit requirement since June of 2008. This waiver will expire on December 31, 2015.  Able-bodied adults without dependents (ABAWDs)…

Operations Bulletin 2015-09: Voluntary SNAP Employment and Training Program

DTA
The Department has petitioned the Food and Nutrition Service (FNS) and been granted approval to move to a voluntary SNAP Employment and Training program (SNAP E&T) effective August 30, 2015. While DTA will continue to offer SNAP E&T services to eligible NPA SNAP clients who elect to…

Operations Bulletin 2015-08: Learnfare Mailing

DTA
A mailing took place on August 20th requesting that clients whose children had no school listed on the Education page on BEACON, return a Learnfare School ID Request Form by September 14, 2015. Of the approximately 10,000 forms mailed one third have been returned and entered. This Operations…

UIPP 2015.07: Treasury Offset Program for Fraud Overpayments and Overpayments Due to Unreported Earnings (Fault or Non-Fault)

Jennifer Lavin, Director, Policy and Performance Department
To provide an overview of the Treasury Offset Program that allows states to intercept and apply Federal income tax refunds to unemployment compensation debts. 

Operations Bulletin 2015-10: Splitting Scanned Documents

DTA
With BEACON Build 47.6, effective August 31, 2015, it is possible to separate and reindex one or more pages of an indexed scanned document packet from within the Scanned Document History page. This bulletin contains instructions for separating individual pages of scanned documents.

OLGT 2015-50: TAFDC: Transportation Payments for Employed Clients Procedural Change

DTA
Prior to the BEACON Release 47.6 deployment on 8/31/2015, transportation reimbursement payments for employed clients could only be requested and paid on the Related Benefit page. With the deployment, transportation payments for employed clients are requested and approved on the Transportation…

OLGT 2015-46: TAFDC, EAEDC and SNAP: Holiday Gift (Globe Santa Fund) Verification Mailing

DTA
Each year, the Globe Santa Fund provides age-appropriate holiday toys and books to eligible children who live in the geographical areas designated by the Globe Santa Fund. To be eligible to participate in Globe Santa, families must be active TAFDC, EAEDC and SNAP clients, live in the Globe Santa…

Operations Bulletin 2015-07: Forms Simplification Project

DTA
Based on suggestions from the Forms and Notices workgroup, convened at the Commissioner’s request and comprised of Field managers, Central Office is in the process of reviewing all Department forms to determine which are still relevant and which are not. Those that are relevant will be further…

Certificate of Immunization Status TAFDC-2

DTA
To be completed by a health care provider. English TAFDC-2 Click the "Go to Website" link below for the forms included in DTA's Online Guide.

DTA SNAP brochure on scope of medical expenses for elder or disabled households

DTA
This DTA brochure lists deductible medical expenses for SNAP applicants and recipients who are seniors or disabled.  Note that the standard medical deduction of $155 is used for SNAP households with with medical costs between $35.01 and $190 per month. If the SNAP…

SSA Fact Sheet on Foreign Workers and Social Security Numbers

SSA

From the DTA Mailbox August 2015: SNAP Medical Expense Deductions

DTA
The questions below pertain to SNAP medical expense deductions and the verification of these deductions for elderly or disabled clients. For additional policy information on this topic, refer to 106 CMR 364.400(C). Q. 1. Do I need approval from a doctor before deducting over-the-counter…

Operations Bulletin 2015-06: Right to Apply

DTA
Every person must be given the right to apply for benefits, even if s/he appears to be ineligible. Every person who asks to apply must be given the opportunity to do so. This ensures that if found ineligible, applicants will receive a written notice with the denial reason. Applicants can then…

OLGT 2015-44: TAFDC, SNAP and EAEDC – Simplified Calculation Page

DTA
The Department is in the process of reviewing and making changes to many of its policies and procedures to improve services to its clients. In an effort to improve services through better communication with clients, the Department has simplified the Calculation pages on EBC Notices. These changes…

OLGT 2015-34: TAFDC and EAEDC _ SORB Match

DTA
The purpose of this transmittal is to inform DTA staff of: Changes to BEACON; the SORB (Sex Offender Registry Board) match; and chagnes to the Beacon Online Guide.  

OLGT: 2015-41 TAFDC, EAEDC and SNAP – Domestic Violence Procedures Update

DTA
This Online Guide Transmittal informs DTA staff about: Domestic Violence services offered; Changes in the Domestic Violence waiver request process; BEACON pages impacted by Domestic Violence waiver requests; and Good cause due to Domestic Violence Separate Domestic Violence Books…

Operations Bulletin 2015-05: Authorization for Reimbursement of Interim Assistance Reminders

DTA
Operations Bulletin 2015-5: Authorization for Reimbursement of Interim Assistance Reminders (Issued 8/20/2015) As part of a recent Social Security review, DTA staff is reminded that an Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR) must be completed accurately and…

PS 13-1: Processing Terminations and Transfers of DES and DES Ohio Staff

DES
Revised August 2015.  This is the revised version.

OLGT 2015-35: SNAP, TAFDC and EAEDC: Address and Homelessness

DTA
This Online Guide Transmittal clarifies program requirements regarding client addresses and provides information and guidance on assisting homeless clients in identifying a mailing address. The case manager must ask the client to provide, if possible, the address of a friend,…

UIPP 2015.06: Issuing At Fault Determinations Under G. L. c. 151A, § 69(a), and Fraud Determinations Under G. L. c. 151A, § 25(j).

Jennifer Lavin, Director, UI Policy & Performance
 To provide guidance on how to properly determine:   whether a claimant was at fault in connection with the receipt of erroneously paid unemployment benefits; whether the benefits were paid ‚because of such individual’s failure knowingly to furnish accurate information concerning any material…

OLGT 2015-43: Community Supported Agriculture

DTA
In September 2014, the Department, in collaboration with Project Bread and a number of local Community Supported Agriculture (CSA) partners developed a CSA program initiative in which our clients participated for the remainder of the 2014 CSA Season. Under this initiative, SNAP…

OLGT 2015-40: EAEDC: Noncitizen - Temporary Protected Status (TPS) Page

DTA
Temporary Protected Status (TPS) is a temporary immigration status provided under Section 244 of the Immigration and Nationalization Act (INA). It allows nationals of a designated country (or someone without nationality who last lived in that country) approved for TPS by the…

OLGT 2015-42: SNAP Nutrition Education

DTA
This Online Guide Transmittal adds a new book to the SNAP section of the Online Guide to include Supplemental Nutrition Assistance Program Education and Obesity Prevention (SNAP-Ed). The primary goal of SNAP- Ed is to provide people who are eligible for SNAP with information and tools to…

Operations Bulletin 2015-03: Hearing Decisions Only Appealable in Court

DTA
This Bulletin serves as a reminder that when clients inform the Department that they disagree with a decision from the Division of Hearings, they can file for judicial review in Superior Court. If the applicant or client wishes to have a judicial review, s/he must file a Complaint for Judicial…

MassHealth Limited Certification Process

MassHealth
Attached is an All Provider Bulletin 251 (Aug 2015) describing a process for health care providers who delivered emergency services to someone on MassHealth Limited but whose claim for payment was denied to resubmit the bill with a doctor's certification that the services provided were for…

Operations Bulletin 2015-02: Verification of Over-the-Counter Medication

DTA
A household that includes an elderly or disabled member, as defined in 106 CMR 361.210, is allowed a medical deduction when the elderly or disabled household member incurs monthly un-reimbursed medical expenses in excess of $35 a month. DTA recently received clarification from the FNS about the…

Operations Bulletin 2015-01: No Form Required for Withdrawal of SNAP Application or Request to Close a SNAP case

DTA
When a SNAP client requests that the Department close his or her case, written confirmation is not required. Go to the AU Composition Results page on BEACON and select Reason Category: Admin-TAO and Reason: Requested Closure and wrap-up the transaction. This will generate a Notice of Adverse Action…

Master Lists of DTA Forms

DTA
Master lists of DTA forms: 2015 2014 2011 2007 Also see the current list of online forms from the DTA Online Guide.

Housing Stabilization Notice 2015-02 - Changes to the Noncompliance Process

DHCD
This Housing Stabilization Notice (HSN) is intended to provide guidance to Emergency Assistance (EA) program staff and contractors on changes to the Noncompliance Process arising from the settlement in Hayes v. DHCD'. This notice supersedes and renders obsolete Housing…

DOL Administrator’s Interpretation No. 2015-1

United States Department of Labor
 The Application of the Fair Labor Standards Act’s “Suffer or Permit” Standard in the Identification of Employees Who Are Misclassified as Independent Contractors. Click the "Go to Website" link below to download the Interpretation from DOL's website.

OLGT 2015-37: SNAP: Removal of Views Chapter from Online Guide

DTA
Overview With the implementation of DTA's new business model, SNAP case managers no longer depend on Views to determine their daily work activities, but instead receive Actions to monitor and process SNAP cases. This Online Guide Transmittal removes the Views chapter from the SNAP section of…

OLGT 2015-39: SNAP Employment and Training (E & T) Program: Corrected Online Guide Pages

DTA
Overview This Online Guide Transmittal changes two pages in the SNAP Work Requirements section to update information about exemptions to program participation requirements for unfit for work observed.  The updates are as follows: the reference to exemption due to unfit for work observed…

UIPP 2015.04: Application of the “construed liberally” language in G. L. c. 151A, § 74.

Jennifer Lavin, Director, UI Policy & Performance
To provide guidance on how to properly understand the statutory requirement that the Unemployment Insurance Law “shall be construed liberally in aid of its purpose, which purpose is to lighten the burden which now falls on the unemployed worker and his family,” G. L. c. 151A, § 74, and to provide…

UIPP 2015.05: UI Eligibility Requirements and Enrollees in DAS-Approved Apprentice Training Programs

Jennifer Lavin, Director, UI Policy and Performance
To clarify the applicability of the availability requirements of G. L. c. 151A, § 24 (b) for enrollees in training programs approved by the Division of Apprenticeship Standards (formerly, the Division of Apprentice Training) as well as union members attending required skills enhancement training.