Govt. Agency /Court Links& Materials

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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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Online Guide Transmittal 2014-07: Business Process Redesign Updates

DTA
Overview To ensure that all clients are treated fairly and to assist case managers in the accurate delivery of benefits, updates continue to be made to existing BPR procedures identified in the Guide. As the Department continues to assess the new BPR model, it has become evident that a number of…

Trial Work Period Earning Thresholds

SSA

HUD Limited English Proficiency (LEP) website

HUD
HUD's expanded Limited English Proficiency (LEP) website features factsheets, housing brochures and other forms in Amharic, Arabic, Armenian, Cambodian, Chinese, Farsi, French, Korean, Portuguese, Spanish, Tagalog, and Vietnamese, in addition to English  The HUD site offers brochures on…

Landlord/Tenant Information

MA Office of Consumer Affairs

Hotline 12/14: TAFDC direct deposit exemptions

DTA
From the Hotline If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. 1. My TAFDC client has an active bank account that he hasn’t used in a few years. Is he required to have his…

Online Guide Transmittal 2014-06: Changes to the Business Process Redesign Section of the Online Guide

DTA
Overview The following pages have been added to the Business Process Redesign (BPR) section of the Online Guide: Missing Documents Locating TAO Information by Catchment Area Manager Level Review SNAP Recertifications and Interim Reports Deemed Urgent SNAP Recertifications Deemed…

DHCD Section 8 Policies 2014-2015

DHCD
The attached​ ​DHCD ​material gives the details of Housing Choice Voucher changes. ​ ​Attachments are:  1) sequestration powerpoint; 2) utility allowance powerpoint, 3) Changes in Section 8 Admin Plan, 4) DHCD's approved Moving To Work plan.  

PPER Email 2014- 40 SNAP Recertifications and Interim Reports Deemed Urgent

DTA
Information about processing of documents considered "urgent," including: "When a completed SNAP Recertification or Interim Report that meets the requirements for Urgent processing is mailed directly to or dropped off at the TAO the document must be registered and designated as…

PPER Email 2014-39 – TAFDC, EAEDC and SNAP: Completing the Voter Registration Form

DTA

DHCD Tenant Selection Review Decision Index 36

DHCD
All decisions made between May 21, 2014 and November 19, 2014.

DHCD Housing Stabilization Notice 2014-02: Guidance on Temporary Emergency Shelter Interruptions

DHCD
This Housing Stabilization Notice (HSN) is intended to reiterate and clarify the practices in the field for initiating a Temporary Emergency Shelter Interruption (TESI) and to add a new reason for the granting of TESI relief. This HSN supersedes, and renders obsolete, HSN 2012-04.

Same Sex Marriages

Department of Homeland Security
Frequently asked questions on family based immigrant visas and petitions for those in same sex marriages.  Click the "go to website" link below to view the questions on the DHS website.

PPER Email 2014-38 - TAFDC: Education and Training Clock

DTA
The 2014 welfare reform statute provides that a TAFDC client may satisfy their work program requirement through an education or training activity for up to 24 months. This includes basic education services, 4-year degree programs at a higher education institution, community colleges and certificate…

PPER Email 2014-37 SNAP: Acceptable Methods for SNAP Applications

DTA
The Department does not currently accept SNAP applications by phone. Department staff must not complete the Request for Assistance workflow (RFA) on SNAP cases before receipt of an application. Prior to receipt of an application that meets the minimum requirements of a name, address (if…

Online Guide Transmittal 2014-04: TAFDC and EAEDC – Further Limitations on Use of Cash Benefits

DTA
Overview State law prohibits the use of DTA cash assistance for the purchase of certain goods and services or at specified locations. Changes to the list of prohibited goods, services and locations have been made.

Online Guide Transmittal 2014-03: TAFDC – Welfare Reform: Full-Time High School Students Change

DTA
Overview Chapter 158 of the Acts of 2014 provides that the wages of dependents, who are full-time high school students and working part-time, will not have their wages counted in determining TAFDC eligibility. BEACON Online Guide Book/Pages Changes The following Book/Pages have…

Online Guide Transmittal 2014-05: Additions to the Business Process Redesign Book in the Online Guide

DTA
Overview Business Process Redesign moved the Department from a case ownership model to a First Available Worker (FAW) Model for SNAP-only eligibility determination and case maintenance. Additionally, the statewide DTA Assistance Line, with enriched Interactive Voice Response (IVR) services has…

Online Guide Transmittal 2014-02: TAFDC: Increase in TAFDC Transportation Reimbursement Payments

DTA
Overview Clients and certain former clients who are participating in an Employment Services Program activity and who have an approved Employment Development Plan may receive transportation payments for costs incurred for travel to and from the activity. Effective on November 1, 2014 the maximum…

HUD Fair Market Rents

HUD
A link to HUD's website, which includes current and historical information about Fair Market Rents (FMR).

PPER Email 2014-36: Increase in TAFDC Transportation Reimbursement Payments

DTA
Effective November 1, 2014, the Department has increased the maximum transportation reimbursement payment for eligible TAFDC clients to $80 per month. Eligibility for this reimbursement is being expanded to include individuals who are meeting their work participation requirement solely through…

PPER Email 2014-35: Additional BPR Best Practices and Reminders

DTA

Hotline 11/14: How is unearned income overpayment counted for SNAP and TAFDC

DTA
From the Hotline If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. 1. My SNAP client is receiving Retirement, Survivor’s and Disability Insurance (RSDI) benefits on behalf of her…

PPER Email 2014-34: Important Contact Information

DTA

Massachusetts Rehabilitation Commission

Massachusetts Rehabilitation Commission website.

PPER Email 2014-32: BPR Best Practices

PS 03-02: DES Data Protection Policies and Procedures

DES
For the purposes of this policy Disability Evaluation Services (hereinafter referred to as DES) workforce shall include all DES employees as well as certain other personnel, such as contractors, consultants, interns, and volunteers, who perform services for DES, either on the premises…

Amendment to Bullying Legislation April 2014

MA DESE
Information on MA DESE website on legislation amending the original anti-bullying law.   Chapter 86 of the Acts of 2014, which amended G.L. c. 71, §370, the anti-bullying statute, and was signed into law on April 24, 2014. G.L. c. 71, §370, as amended, requires all school…

Ops Memo 2014-64: Notice Simplification

DTA
Overview The Department is in the process of reviewing and making changes to many of its policies and procedures to improve services to our clients with disabilities. Improving services is the objective of the Harper, et al. v. Massachusetts Department of Transitional Assistance (DTA)…

Boston, Cambridge & Worcester CORI ordinances and Boston regs

City of Boston, City oF Cambridge and City of Worcester

Online Guide Transmittal 2014-01: Online Guide Launch

DTA
Overview The Online Guide is a web-based application that has been designed to house important Department information. This comprehensive tool was developed to enable DTA staff to easily locate information necessary to accomplish their day-to-day business from a single location. Organized by topic,…

US DOE OCR Guidance on Bullying

US Office for Civil Rights
OCR issued updated guidance for schools stating that bullying of students cannot be tolerated.   If a student with a disability is being bullied, federal law requires schools to take immediate and appropriate action to investigate the issue and, as necessary, take steps to stop the bullying and…

PPER Email 2014‐31: BPR Mailing.

DTA

Ops Memo 2014-66: DTA Business Process Redesign (BPR) Overview

DTA
MLRI notes:  DTA is rolling out a major business modernization initiative - called a "business process redesign" or BPR effective October 27, 2014.  Operations Memo 2014-66 describes the changes in detail. The new BPR will include an interactive voice response…

Ops Memo 2014-57: DOR Bank Match

DTA
Overview The DOR Bank Match is run on a monthly basis and is one of the match groups appearing on the Match History tab. With BEACON Build 46.3 and the implementation of Program Integrity (PI) Checklist functionality, DOR Bank Match data began to appear as pending on the PI Checklist, and a hard…

Ops Memo 2014-21A: TAFDC, EAEDC and SNAP–New York State Match

DTA
Overview The Department’s Program Integrity unit currently matches with the Public Assistance Reporting Information System (PARIS) on a quarterly basis to identify any clients in Massachusetts that are or were receiving assistance at the same time in another state. The PARIS…

Ops Memo 2014-11A: BEACON Identity Match

DTA
Overview Operations Memo 2013-57A introduced the Identity Match page and view and explained that staff must review the Identity Match page when Registry of Motor Vehicles (RMV) data is discrepant from BEACON data. Operations Memo 2014-11 provided additional guidance on how and when to disposition…

Ops Memo 2014-12A: Failure to Verify Social Security Administration (SSA) Data

DTA
Overview To comply with program rules, a Social Security Number (SSN) must be provided either orally or in writing for each applicant or client (hereafter called client) applying for or receiving TAFDC, EAEDC and/or SNAP, unless good cause exists, in accordance with 106 CMR 701.230(C) and…

Boston ordinance extending condo conversion eviction protections, Chapter 16 Ordinances of 2014

City Council of Boston
Official copy of the Boston ordinance extending condo conversion eviction protections.

DTA Informational SNAP/Food Stamps Brochures in English & 8 Other Languages SNAP-BB

DTA
DTA brochure providing basic information about how to apply for Food Stamps/ SNAP benefits.  Each DTA brochure also has an insert with the current income standards.   The brochure (SNAP-BB) can be downloaded from DTA's online guide: English Arabic Chinese Haitian…

Disability Supplement Form for EAEDC (EAEDC-DS)

DTA
In English and Spanish.

Two-Parent Exempt/ Nonexempt Status Notice TAFDC-5

DTA
This notice tells you whether you are exempt from the reduced need and payment standards and the 24-month time limit on Transitional Aid to Families with Dependent Children (TAFDC).  English TAFDC-5 Spanish TAFDC-5 (S) Click the "Go to Website" link below for the forms…

Hotline 10/14: SNAP noncitizen applicants

DTA
From the Hotline If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. 1. I have an EAEDC client who is a noncitizen with Legal Permanent Resident (LPR) status. I understand that generally…

Cooperation with DOR notice DOR-CN

DTA
Cooperation with DOR notice. English DOR-CN Sent to Department of Revenue from DTA. Click the "Go to Website" link below for the forms included in DTA's Online Guide.

Case History for Family Cap Waiver Request FCWCH

DTA
This form must be completed by the DTA and submitted along with the Family Cap Exception/Waiver form whenever any recipient requests a waiver to the Family Cap rule. Case History for Family Cap Waiver Request (FCWCH) Click the "Go to Website" link below for the forms included in…

Ops Memo 2014-62: Closure of the Central Eligibility Processing (CEP) SNAP Web Unit

DTA
Overview In preparation for Business Process Redesign, effective September 29, 2014, the Central Eligibility Processing (CEP) SNAP Web Unit located at Central Office will no longer take web applications. Web applications received on or after September 29, 2014 will be directed to the TAO that…

Ops Memo 2014-47: SNAP: Community Supported Agriculture Program Initiative

DTA
The purpose of this memo is to advise staff of the SNAP CSA program initiative and provide information about operational details that impact DTA clients.  

Ops Memo 2014-59: TAFDC – Welfare Reform: Teen Parent Changes

DTA
Overview As part of the recent welfare reform legislation, a pregnant teen who meets all other eligibility requirements is eligible to live in a teen parent shelter or a teen parenting program (TPP) (formerly known as teen living programs - TLP) during her entire pregnancy. The pregnant teen is…

Ops Memo 2014-60: Annual Cost-of-Living (COLA) Adjustment, Standard Utility Allowance and Asset Limit Changes

DTA
Overview The annual SNAP COLA will be processed during the weekend of September 19, 2014. This is a mass change affecting the entire SNAP caseload, and this recalculation will impact the household’s monthly benefit for October. Purpose of Memo The purpose of the memo is to inform staff…

Ops Memo 2014-61: Back-Scanning Update

DTA
Overview Operations Memo 2014-58: TAFDC, EAEDC, and SNAP - Back-Scanning of Permanent Verification and Indexing of All Documents by Household Member introduced a change in how client documents are indexed and stored electronically in DTA myWorkspace (MWS). It also advised staff of the…

Ops Memo 2014-55A: TAFDC – ESP/Work Program Requirement: BEACON Changes

DTA
Overview BEACON Build 46.4 scheduled for August 25, 2014, contained changes to Employment Service Program (ESP)/Work Program Requirement forms and processes. Purpose of Memo This Operations Memo advises staff about the BEACON changes. Specifically: the Participation and Attendance…