Govt. Agency /Court Links& Materials

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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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Student Health Insurance and Subsidized Plans

Mass. Health Connector
Memo from the Health Connector reminding colleges and universities that under the Jan 2014 Student Health Insurance rules, the following programs are comparable coverage and eligible for a waiver of the school's student health insurance plan: Commonwealth Care, ConnectorCare, MassHealth (except…

PS 98-05 Use of "Good Cause" related to CE appts.

DES
Revised May 27, 2014. This is the revised version.

PPER Email 2014-18: Annual Reporting (AR) Households Received Employment Verification Notice in Error Due to Automated Department of Revenue (DOR) Match Processing

DTA

DHCD Tenant Selection Adjudicatory Hearing Decision Index XXXV

DHCD
Includes decisions from November 21, 2013 to May 20, 2014.

PPER Email 2014-14 – Incorrect Learnfare Mailing

DTA

Ops Memo 2014-35: Date of Discovery for Benefit Fraud/Overpayment Referrals

DTA
Overview Whenever a case manager discovers that an overpayment of benefits in any of the Department’s programs has occurred, an Accounts Receivable (AR) fraud/overpayment referral must be created. When establishing the fraud/overpayment referral in BEACON, a date of discovery must be entered…

PPER Email 2014-17: Annual Reporting (AR) Households Received Closing Notice in Error Due to Automated Department of Revenue (DOR) Match Processing

DTA

GN 00210.706 Same-Sex Marriage – HI Premium Reduction for Aged and Disabled Individuals

Social Security Administration
This transmittal outlines the policies and procedures for adjudicating Medicare Part A (Hospital Insurance, HI) premium reduction requests for aged and disabled individuals who are seeking a premium reduction based on quarters of coverage of a current or former same-sex spouse. On June 26, 2013,…

Same Sex Couples -- Social Security

Social Security Administration
Click the "Go to Website" link below to visit the Frequently Asked Questions - Same Sex Couples section of the SSA website.

Ops Memo 2014-38: Conversion from GED to High School Equivalency Test (HiSET) Testing and Vouchers

DTA
Overview Massachusetts has replaced the existing GED test with the High School Equivalency Test (HiSET). TAFDC clients wishing to obtain a high school equivalency certificate will do so through the HiSET. HiSET will cover the same five test areas (Language Arts Reading, Language Arts Writing,…

PPER Email 2014-16: Annual Reporting (AR) Cases Closed due to External Agency Match Processing Specific Department of Revenue (DOR) Matches

DTA

DTA Standard Budgets of Assistance for FY 2014 - Report to Legislature

Department of Transitional Assistance
DTA's report to the MA Legislature on comparison of TAFDC benefits levels to the Standard Budgets of Assistance for FY 2014.

Hotline 5/14: Shelter and Utility income and deductions

DTA
Q. 1. My SNAP client is getting recertified this month (June, 2014) and she has been participating in HEAT. Since H-EAT was not run in the month of April, what should I do with this client’s utility expenses at recertification? A. 1. Until further notice, leave this client’s case with…

Ops Memo 2014-37: EAEDC- 2014 Rest Home Public Per Diem Rate Changes

DTA
Overview The Executive Office of Health and Human Services (EOHHS), working through the Center for Health Information and Analysis (CHIA) issued new public per diem rates for Massachusetts rest homes, effective June 1,2014. Additionally, rest homes were approved for a special per diem rate,…

Electronic Document Management (EDM)

MLRI
What is Electronic Document Management? Electronic Document Management, or EDM, is the new document management system used by DTA to scan and keep track of client forms and documents (verifications). EDM changes how documents are received by DTA. Documents are now processed out of one…

UIPP 2014-04 - Reasonable Assurance for Adjunct Professors

Department of Unemployment Assistance
This memo communicates DUA's revised policy regarding adjudication of reasonable assurance issues for adjunct professors.  Note that the previous policy regarding adjunct professors, as set forth in the Service Representatives Guide SRH 1557J, has been rescinded.

Ops Memo 2014-33: Electronic Document Management (EDM) Release 2.0 OBSOLETE

DTA
Obsoleted by Ops Memo 2014-33A (June 19, 2014). MLRI information:  Below is DTA's descripion of Phase II of the new DTA Electronic Document Management (EDM) process, including a new fax option. Advocates are optimistic that this EDM project will improve collection and tracking of client…

PPER Email 2014-15: EDM Release 2 Clarification of Documents Considered Urgent

DTA

Ops Memo 2014-34: TAFDC Work Program Requirement Discrepancies Report

DTA
Overview A new Actuate report called the TAFDC Work Program Requirement Discrepancies Report has been developed to identify Work Program requirement inconsistencies for clients in an active TAFDC case. Purpose of Memo The purpose of this memo is to: advise staff of the TAFDC Work Program…

Ops Memo 2014-32: EAEDC: Centralization of Rest Home Cases

DTA
Purpose of Memo The purpose of this Operations Memo is to inform DTA staff that all application and case management activities for EAEDC Living Arrangement E: Rest Homes cases have been centralized in the Central Rest Home (CRH) unit established as part of the Central Eligibility Processing (CEP)…

PPER Email 2014-13: Revised Voucher Procedures for High School Equivalency Testing

DTA
The Commonwealth has replaced the existing GED test with the High School Equivalency Test (HiSET), which is being administered through a new vendor, as the testing system to measure whether adult learners and out-of-school youth qualify for the Massachusetts High School Equivalency…

Ops Memo 2014-31: Temporary Protected Status (TPS) Extended for Haiti

DTA
Overview In January 2010, the Department of Homeland Security (DHS) designated the country of Haiti for Temporary Protected Status (TPS) following a major earthquake that occurred in Haiti on January 12, 2010. TPS is a temporary immigration benefit, authorized under Section 244 of the Immigration…

Hotline 4/14: Less than 5 years LPR status and SNAP

DTA
Q. 1. My SNAP applicant is an 18-year-old who is also a noncitizen. She currently lives alone after recently separating from her spouse and moving out of her father’s home. Her father entered the country 12 years ago with an LPR status and my SNAP applicant entered the country with an LPR…

PPER Email 2014-12: DOR Employment Verification Notice Issue

DTA
As part of the BEACON Build 46.2 on 3/17, functionality was added to automate the generation of DOR Employment Verification Notices with a DOR Match discrepancy. The return of the verification and the disposition of the outstanding match will be tracked, with automated case closings…

Ops Memo 2014-26: Electronic Document Management (EDM) Release 1.1

DTA
Overview On January 31, 2014, DTA implemented Electronic Document Management (EDM), Release 1. It is anticipated that periodically, between major releases, enhancements will be added and possible fixes will be made. Effective March 24, 2014, a number of enhancements were to DTA myWorkspace…

PS 99-10 Determining conditions or diagnoses requiring additional information

DES
This Procedural Standard was revised on March 24, 2014. This is the revised version.

PPER Email 2014-11: Photo EBT Exceptions

DTA
Effective March 24, 2014 BEACON enhancements will be implemented to expand Photo EBT exceptions to certain cardholders. In addition to the cardholders identified in Operations Memo 2014-17 and Operations Memo 2014-18, non-applicant heads of household will not be subject to the Photo…

PPER Email 2014-10: Transportation Reimbursement Reminder

DTA
TAO staff is reminded that clients who are meeting the participation hours of an ESP activity (including non-funded ESP activities) or combination of activities are eligible for a maximum Transportation reimbursement of $40 per month. This is an important benefit to ensure…

MA Dept of Elementary and Secondary Education McKinney-Vento Information

Mass. Department of Education, The Office for the Education of Homeless Children and Youth
MA DESE web page for the Office for the Education of Homeless Children and Youth. Advisories, policies, priorities and resources related to McKinney-Vento Homeless Assistance federal grant, to facilitate the enrollment, attendance, and well being of homeless children and youth in school.…

PPER Email 2014-09: Preliminary Changes to Heat and Eat

DTA
The Farm Bill of 2014 requires States participating in the Heat and Eat (H-EAT) Program to increase the amount of fuel assistance benefits provided to eligible SNAP households to greater than $20 effective March 10, 2014. This ended the existing H-EAT Program. On the evening of March 7, 2014,…

2014 DTA Field Operations Memos -- INDEX to Memos

DTA
Index of Operations Memos issued by DTA in 2014, as of March 2014.

Housing and District Court Forms (including Summary Process)

Massachusetts Courts
Housing Court Forms -- includes Summary Process, Small Claims, Supplementary Process, Civil Claims, Criminal Claims and General Use District Court Forms --

Ops Memo 2014-24: Enhancements to External Agency Match Processing (Automated DOR wage/new hire and SSA SSN automated matches)

DTA
Overview Effective with BEACON Build 46.2 scheduled for March 17, 2014, the Department will implement an automated process for data received through the Earned Income match with the Department of Revenue (DOR) and with the Social Security Number (SSN) match received from the Social Security…

Ops Memo 2014-23: Program Integrity Checklist Overview

DTA
Overview As a part of the Department’s ongoing efforts to strengthen program integrity, enhancements continue to be made to the BEACON system. Effective with BEACON Build 46.2, scheduled for March 17, 2014, the Department will begin implementing the first phase of the Program Integrity (PI)…

Ops Memo 2014-25: TAFDC: Work Program Sanction Edits

DTA
Overview A Single State Audit review found that some TAFDC cases that were not complying with the work program requirements failed to be sanctioned in accordance with Department regulations. This was due, in part, to sanctions not being removed correctly from all required pages. This prevented the…

Ops Memo 2014-22: TAFDC, EAEDC and SNAP – Limitations on Program Eligibility

DTA
Overview In response to a recent United States Department of Agriculture, Food and Nutrition Service review of the Department’s SNAP application, new questions are being added to BEACON regarding certain unlawful activities restrict the eligibility of SNAP. Related questions are also being…

Ops Memo 2014-21: TAFDC, EAEDC and SNAP – New York State Match OBSOLETE

DTA
Obsoleted by Operations Memo 2014-21A Overview The Department’s Program Integrity unit currently matches with the Public Assistance Reporting Information System (PARIS) on a quarterly basis to identify any clients in Massachusetts that are or were receiving assistance at the same time in…

Ops Memo 2014-20: Mandatory SNAP Employment and Training (E&T) Program and Job Search Requirements

DTA
DTA Overview On March 3, 2014, the Department modified BEACON to allow for the enrollment of all clients who are mandatory participants or voluntary participants in the SNAP Employment and Training (E&T) program. This mandatory program applies to all nonexempt household members between the ages…

Access Brief: Language Access & Self-Represented Litigants

National Center for State Courts (NCSC)
Overview Individuals with Limited English Proficiency (“LEP”) experience heightened difficulty when navigating the judicial system in propria persona. The brief, produced by the Center on Court Access to Justice for All of the NCSC, adopts an expansive definition of LEP by embracing all…

Data Relating to Homeless Students in Massachsuetts

Massachusetts Department of Elementary and Secondary Education
The Massachusetts Department of Education included a housing question for the first time in the 2005 Youth Risk Behavior Survey.  The Department of Elementary and Sectondary Information publishes summary data about homeless students in Massachusetts.  As of March 2014, the following…

Hotline 3/14: SSA match, identity match and names in BEACON

DTA
From the Hotline If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. 1. My TAFDC client’s name in BEACON is Jessica Barry. She recently appeared on a Social Security Administration…

PPER Email 2014-08: Photo EBT Card Opt-In

DTA
Effective with BEACON Build 46.2, scheduled for March 17, 2014, EBT cardholders who are not required under Chapter 65 of the Acts of 2013 to have a Photo EBT card, but wish to have one, may be issued one by EBT clerk without seeing a case manager first. Cardholders who…

Bankruptcy Basics

United States Courts
The United States Courts have developed a series called Bankruptcy Basics, which provides  basic information to debtors, creditors, court personnel, the media, and the general public on different aspects of federal bankruptcy laws. It also provides individuals who may be considering bankruptcy…

District Homeless Liaison Contact List

MA Department of Education
List of Homeless Liaisons by district.  Click the "Go to Website" link below to access the directory from DESE's website.  Select "people search" from the left column, then Homeless Liaison from the function field. Homeless liaisons have the responsibility…

CarePlus -Provider Bulletin

Office of Medicaid
In this March 2014 Provider Bulletin, the Office of Medicaid summarizes the new coverage type for adults 21-64 with income under 138% FPL availalbe as of Jan. 2014

Index to DTA's 2013 SNAP and Cash Assistance Policy Hotline Q&As

DTA

Ops Memo 2014-16: SNAP- Standard Medical Deduction

DTA
Overview In March 2008, the Department received a waiver of medical expense deduction rules from USDA’s Food and Nutrition Service. This allowed the Department to provide a Standard Medical Deduction (SMD) to eligible elderly or disabled clients who verified more than $35 in monthly medical…

Ops Memo 2014-15: External Agency Data: Registry of Motor Vehicles OBSOLETE

DTA
Obsoleted by Ops Memo 2014-39 (June 11, 2014). Overview In an ongoing effort to enhance the Department’s program integrity, DTA continues to expand data verification by interfacing with real time online services provided by external sources. DTA has expanded access to the MassDOT…

Ops Memo 2014-14: Change to the Landlord Verification Form (LL-VER) and the Shared Housing Form (VLA)

DTA
Forms The Landlord Verification form (LL-VER) and Shared Housing form (VLA) are used to verify where clients live and how much they pay for household expenses. In an effort to strengthen program integrity, a recommendation was made by the Bureau of Program Integrity of the Office of the…

Ops Memo 2014-13: TAFDC, EAEDC and SNAP - Special Messages Daily Report in Actuate

DTA
Overview The Special Messages Daily Report lists retroactive benefits that cannot be paid through FMCS, such as a reopened case with retroactive benefits owed over $1500. A new report is generated daily and is organized by DTA region. Case managers must check the report daily to make sure any…