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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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Understanding Supplemental Security Income Expedited Payments

SSA
SSA can start payments more quickly than usual in four different types of situations: presumptive disability (PD) or presumptive blindness (PB) payment; emergency advance payment; immediate payment; and expedited reinstatement cases. Follow the link to the ssa guide on expedited payments.

2010 - DTA Transitions Newsletters From 2010

DTA
DTA Transitions newsletters from 2010 are posted here. December 2010 EAEDC: New Interim Assistance Reimbursement Agreement and New Authorization for Reimbursement of Interim Assistance (AP-SSI-IAR) Form; Funeral and Final Disposition Payment Changes; Verification; Access to the Work…

2009 DTA Field Operations Memos: INDEX to Memos

DTA
Index to the DTA Field Operations Memos issued in 2009.

Field Ops Memo 2009-68: TAFDC – Community Service Site Clean-up Project

DTA
In September 2009, a report was generated from BEACON identifying all Community Service Sites that had been inactive for the previous 12 months. Local Office Quality Control (LOQC) reviewed the report and found that the majority of the sites listed had no contact information or outdated…

Field Ops Memo 2009-67: SNAP Program Access Review

DTA
The Department of Transitional Assistance and USDA are committed to providing eligible low-income households with full access to Supplemental Nutrition Assistance Program (SNAP) benefits. To ensure program access, USDA conducts a yearly nationwide review of selected state offices providing SNAP…

Field Ops Memo 2009-69: AFDC – ESP Transportation Changes

DTA
ESP Transportation Changes: TransAction Associates Due to the current fiscal crisis, the Department has revised its eligibility requirement for ESP Transportation payments for clients. The referral process to TransAction Associates for transportation payments ends effective December 31, 2009. ESP…

Part D Update: LI NET

Massachusetts Office of Medicaid
Effective January 1, 2010 the Centers for Medicare and Medicaid Services will replace the Wellpoint Point-of-Sale Facilitated Enrollment process (Wellpoint) with a new Medicare Limited Income Newly Eligible Transition (LI NET) program. This update explains how LI NET is intended to work.

Authorization to Review a Record of Proceeding

USDOJ: Immigration Court - Boston

Hotline Focus 12/09

DTA
Q. An individual came in to apply for benefits today. He is a Legal Permanent Resident (LPR) who has been residing in the U.S. since 2007. As an LPR, he meets the EAEDC noncitizen requirements as described in 106 CMR 320.620. He has also applied for SNAP. As a 65-year-old with an LPR noncitizen…

HUD's Elderly/Disabled Housing Inventory

HUD

Field Ops Memo 2009-63A: SNAP: Modifications to the Waiver of the Face-to-Face Interview

DTA
To improve customer service, increase efficiency and reduce the case processing burden for case managers, the Department recently requested USDA to modify the current waiver of the face-to-face interview to allow telephone interviews at both application and recertification without the need to…

Field Ops Memo 2009-66: TAFDC – Countable SSI Informational Mailing

DTA
Due to the current fiscal crisis, certain individuals who are ineligible for TAFDC due to receipt of SSI who have a legal obligation to support their dependent children or spouse will have their income (excluding the first $100 of income) count in determining eligibility. This change is effective…

SNAP -- Excluding $25 Unemployment Compensation Payments from Income and Resources

USDA
USDA recently issued guidance that the $25 additional UI payment as a result of the "Worker, Home ownership, and Business Assistance Act of 2009" is not countable income. Attached is a copy of the USDA Policy Memo. Background (based on USDA guidance): Section 2002 of the "Assistance…

Field Ops Memo 2009-61: TAFDC, EAEDC and SNAP: Treatment of 2010 Census Earnings

DTA
The 2010 Census will begin in April 2010. Some of our clients may be accepting short-term jobs with the Census Bureau. The primary period of activity for the 2010 Census will be from March 2010 through July 2010, although some positions may begin before or extend after this time period. The…

Link to USDA FNS SNAP Guidance Program Policy Guidance

USDA
The Food and Nutrition Services of USDA provides guidance to the states on implementing SNAP/ Food Stamps program policy.  This guidance is available on the USDA website.

Field Ops Memo 2009-62: EAEDC – No Provider Number Needed

DTA
In May, the EAEDC Medical Report was revised. As part of the revision, the field used to identify the Medical Report Provider Number was eliminated. The Disability Evaluation Services (DES) unit requested this field be eliminated as they no longer required the information. However, the “Provider…

Field Ops Memo 2009-60: Fall 2009 SNAP Heat and Eat (H-EAT) Program Update

DTA
DTA, in collaboration with the Department of Housing and Community Development, provides H-EAT benefits to eligible SNAP households each year. The newly selected households will receive a significant increase in their SNAP benefit amount based on receipt of the H-EAT Fuel Assistance Program. On the…

DCF and DHCD Administrative Plan - DCF Verification of Housing Unavailability

DHCD
Administrative Plan between DHCD and DCF concerning DCF doing "health and safety assessments" related to applications for EA shelter. That Plan and the Assessment form DCF is supposed to use are attached. Please let MLRI know if you see families who are deterred from seeking shelter, delayed in…

Hotline Focus 11/09

DTA
Q. My TAFDC applicant reported that he recently lost his job. During the application interview, he also said that he still holds the lease on a 2007 truck that he had been using to get to and from his job. Since this applicant does not currently own his vehicle, is it considered a noncountable…

Field Ops Memo 2009-28B: Bay State CAP Outreach Plan Phase 3 Fix: Opening Eligible Cases

DTA
In May 2009, the Department sent outreach notices to 13,000 SSI clients who appeared eligible for Bay State CAP food assistance benefits. It was later determined that approximately 1,400 of these clients, who were otherwise eligible, did not open for Bay State CAP food assistance benefits in July…

Field Ops Memo 2009-59: EAEDC and TAFDC – SSI Extension of Benefits

DTA
Supplemental Security Income (SSI) is a program administered by the Social Security Administration (SSA) which provides income assistance to lowincome seniors and persons with disabilities. A law enacted in 1996 granted refugees and certain immigrants eligibility for SSI benefits for seven years.…

Field Ops Memo 2009-51A: TAFDC – Competitive Integrated Employment Services (CIES) Procurement: Vendors Update for Milford and P

DTA
Background Field Operations Memo 2009-51 informed TAO staff about the vendors who were awarded contracts through the CIES procurement process and the number of available slots for each vendor in the specific component/activity. Purpose of Memo This Field Operations Memo informs TAO staff about new…

Field Ops Memo 2009-58: TAFDC – Transitioning Certain Clients to Non-CIES Funded Activities

DTA
Purpose of Memo This Field Operations Memo informs TAO staff: - about TAFDC clients who were in Supported Work or Skills Training activities at the time of the CIES procurement, and were allowed to complete the activity; and - how to make referrals to the One-Stop Career Center. This memo obsoletes…

ADA federal website

Department of Justice

Field Ops Memo 2009-57: TAFDC – Tracking Slot Usage in BEACON

DTA
Field Operations Memo 2009-51 stated that while slots may be limited for some CIES components/activities, case managers are strongly encouraged to make referrals to the appropriate CIES component/activity. This memo sets forth steps that a case manager should take to determine if slots are…

Field Ops Memo 2009-52A: TAFDC - Employment Services Program (ESP) Activity Descriptions

DTA
The Department offers a variety of ESP activities to our applicants and clients (hereafter referred to as clients). To assist TAO staff match clients with activities, a description of current ESP activities as well as which clients are best served by the activity has been compiled for this Field…

Hotline Focus 10/09

DTA
Q. My TAFDC applicant was released from prison two months ago. She came in to apply with her 13- month-old son. Because she was convicted of a felony for the use of a controlled substance, must she wait an additional ten consecutive months before becoming eligible for TAFDC? A. No. Although clients…

2010 Social Security Changes -- no COLA this year

SSA
Monthly Social Security and Supplemental Security Income (SSI) benefits will not automatically increase in 2010 as there was no increase in the Consumer Price Index (CPI-W) from the third quarter of 2008 to the third quarter of 2009.

Standing Order 2009-1: BHA SP Cases will be heard on Wednesdays

Housing Court (Boston Division)
Standing Order 2009-1: Boston Division Re: Boston Housing Authority Summary Process Trial Day In accordance with Rule 2(c) of the Uniform Summary Process Rules, the First Justice of the Housing Court Department, Boston Division, designates that Wednesday shall be the day on which all summary…

Field Ops Memo 2009-56: 10/1/2009 Cost-of-Living Changes for the Supplemental Nutrition Assistance Program

DTA
The annual SNAP COLA was processed during the weekend of September 18, 2009. This a mass change affecting the entire SNAP caseload. The following is a summary of the cost-of-living changes in SNAP: Gross, Net and 165 Percent Income Eligibility Standards - The Gross, Net and 165 Percent Income…

Field Ops Memo 2009-54: TAFDC and SNAP – DTA Youth Works/Summer Employment Follow-up Procedures (TAFDC, SNAP)

DTA
Field Operations Memo 2009-27 told DTA staff that the Department had developed the DTA Youth Works program to help clients (both dependents and grantees) ages 14 through 24 obtain summer jobs. The income from the DTA Youth Works program was noncountable for cash and SNAP. Income from ARRA-funded…

Field Ops Memo 2009-53: TAFDC – Action for Boston Community Development (ABCD) Employment Supports Activity

DTA
DTA has partnered with Action for Boston Community Development (ABCD) to provide Employment Supports services to 60 clients receiving TAFDC and living in Boston. The activity is funded through ARRA from September 2009 through September 30, 2010 for the following TAOs: • Dudley Square; • Newmarket…

Field Ops Memo 2009-55: DTA Client Survey

DTA
Background In June 2007, a memo entitled New Initiative: Client Survey informed TAO staff about a client survey which asked clients for feedback about DTA service delivery. The survey intension was to identify areas within current business practices that are successfully meeting DTA’s missions and…

Field Ops Memo 2009-51: TAFDC -- Competitive Integrated Employment Services (CIES) Procurement: Vendors

DTA
The Competitive Integrated Employment Services (CIES) procurement is an EOHHS Secretariat-wide initiative from which participating agencies (including DTA) purchase an array of services to support clients in obtaining work and reaching self-sufficiency. Under the CIES procurement process, vendor…

PS 08-1: Review of Prior Application(s) in the Disability Review Process

DES
DES must review all prior DES disability files of a recipient when making determinations on new claims. Memo provides procedures for doing this.

Hotline Focus 09/09

DTA
Q. My TAFDC client is not work program required but she is taking a class at her local community college. Her only child is six months old. She has been attending this class for the past three months, but I noticed that BEACON is not accreting the activity on her 12-month education and training…

DCF Child Welfare Act Report

Department of Children and Families
These reports are required by the Child Welfare Act of 2008 (See https://malegislature.gov/Laws/SessionLaws/Acts/2008/Chapter176). The following information is required to be reported annually with the clerks of the senate and the house, the senate and house committees on ways and means, the…

PS 00-07: Threats of Violence to self or others

DES
Revised on August 31, 2009. This is the revised version.

Field Ops Memo 2009-49: TAFDC - Clothing Allowance, September 2009

DTA
The Department will issue a nonrecurring clothing allowance for September 2009 of $150 per eligible TAFDC client under the age of 19. Who is Eligible: All TAFDC clients under age 19 who are active on September 1, 2009 or TAFDC-eligible during the month of September 2009 are eligible for a…

Field Ops Memo 2009-46: SNAP: Federal Minimum Wage Increase

DTA
Field Operations Memo 2007-38 described increases in the federal minimum wage that began in July 2007 and have continued through July 2009. On July 24, 2008 the federal minimum wage increased to $6.55. On July 24, 2009 the federal minimum wage increased to $7.25. Purpose The purpose of this memo is…

EA Housing Stabilization Flexible Funds FAQ & Calculation Sheet

DHCD
Emergency Assistance Housing Stabilization Program Flexible Funds Program Frequently Asked Questions and Calculation Sheet.

Hotline Focus 08/09

DTA
Effects of severance pay on benefits; effect of ARRA payments on benefits.

SSA Publication No. 05-10040

SSA
Beginning January 1, 2010, changes in the law will make it easier for some people to qualify for Extra Help with their Medicare prescription drug plan costs. Under the Medicare Improvements for Patients and Providers Act: • SSA will no longer count as a resource any life insurance policy; and •…

Field Ops Memo 2009-44: TAFDC and EAEDC: Disability Evaluation Services (DES) Psychological Consultative Examinations (CEs) ...

DTA
The Disability Evaluation Services (DES) schedules a consultative examination (CE) for a TAFDC or EAEDC applicant or client (hereafter referred to as client) when additional information or tests are needed to make a disability determination. DTA and DES have arranged with certain DES network doctors…

Field Ops Memo 2009-45: TAFDC – Competitive Integrated Employment Services (CIES) Procurement and ESP

DTA
The Competitive Integrated Employment Services (CIES) procurement is an EOHHS Secretariat-wide initiative from which participating Departments (including DTA) will use to purchase an array of services to support applicants and clients (hereafter referred to as clients) in obtaining work and reaching…

Flexible Funds & Housing Stabilization Programs - EA Funded Master Agreement With Providers

DHCD Division of Housing Stabilization
EA funds are being used to help defray the costs of homeless families in shelter obtaining new housing -- through the Flexible Funds Program (formerly known as Toolbox) and the Housing Stabilization Program (formerly known as Shelter to Housing) -- and for a Shelter Diversion Pilot to prevent the…

Field Ops Memo 2009-42: Transfer of Massachusetts Commission for the Blind (MCB) Clients to the Malden Centralized SSI Office

DTA
In May, the Massachusetts Commission for the Blind transferred case management of their SSI cases to the Malden Centralized SSI Office. These cases appear in MassHealth MMIS as category 14, and appear as categories 1 and 3 in PACES. The Malden Centralized SSI Office has responsibility for…

Field Ops Memo 2009-06A: TAFDC/ EAEDC Nurse Practitioner Added to the Definition of Competent Medical Authorities: Clrification

DTA
The title of Nurse Practitioner also includes the following titles: Advanced Practice Psychiatric Nurse (MS APRN) or a Psychiatric Nurse Mental Health Clinical Specialist. These are Nurse Practitioners for psychiatric patients. Provided the disability described on the form meets the requirements…

Field Ops Memo 2009-43: TAFDC – Office of Civil Rights (OCR) Agreement Client Survey

DTA
As part of the OCR agreement (see Field Operations Memos 2005-58 and 2007-1), DTA is required to conduct a survey of clients who participated in an ESP activity to ensure that their education, training and job preparation needs were met and that they were met on a timely basis. Attachment A is the…

Field Ops Memo 2009-38A: Clarification – 24 Month Certifications for Elderly/Disabled SNAP Households

DTA
Field Operations Memo 2009-38 transmitted procedures for assigning 24- month SNAP certification periods to households where all adult members are elderly/disabled. It also described the BEACON data-fix which occurred on June 27-28 that automatically extended the certification periods of certain…