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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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Ops Memo 2011-34: TAFDC – ESP BEACON Changes

DTA
BEACON is being modified to reflect changes to ESP. This Operations Memo advises TAO staff about these changes.  

HomeBASE Program Notice 2011-03: Universal Waivers #1-#5 of HomeBASE Regulations

DHCD

FYI: July 2011 Clarification for Funeral and Final Disposition Payments for SSI and TAFDC Clients

DTA
Clarification for Funeral and Final Disposition Payments for SSI and TAFDC Clients TAO staff are reminded that if the deceased is not identified by a relative or funeral director as a current or former SSI, TAFDC or EAEDC client, before establishing the deceased as an EAEDC client on BEACON,…

Hotline 07/11: TAFDC, child support, verification, SNAP

DTA
Q. When must the Assignment of Support Rights, Cooperation with Child Support, or Good Cause Claim T-A34/36 (Rev. 10/2009) form get completed? A. Complete this form:  when, during the application process, the applicant indicates that the dependent child’s parent is absent; and/or  when a…

Ops Memo 2011-29: SNAP- Reinstatement of the Elderly/Disabled No Interview Waiver

DTA
In November 2009, the Department implemented a USDA approved waiver of the face-to-face interview requirement at recertification. This waiver affected SNAP households where all members were either elderly (60 or older) or disabled and had no earned income (and are not BayState CAP…

DOJ Settlement Agreement with Colorado Judicial Department

Department of Justice (DOJ), Civil Rights Division
The United States Department of Justice (DOJ) conducted an investigation and found Colorado Judicial Department (CJD) in violation of Title VI for not providing meaningful access to limited English proficient (LEP) individuals for no cost. DOJ and CJD entered into an agreement in June 28, 2011 that…

Ops Memo 2011-27: SNAP - Automatic D-SNAP Supplements for Brimfield, Monson and Wilbraham

DTA
The Department of Transitional Assistance (DTA) received approval from the USDA’s Food and Nutrition Service (FNS) to automatically issue D-SNAP supplements to ongoing SNAP households who reside in Brimfield, Monson, or Wilbraham. Ongoing SNAP households in these three communities will not…

Ops Memo 2011-25: TAFDC – ESP Clean-up

DTA
In preparation for a mailing to ESP clients informing them about possible funding reductions in ESP, it is important that clients who are enrolled in an ESP activity that has ended be terminated from the activity on BEACON. Terminating inactive ESP clients will prevent them receiving an incorrect…

Ops Memo 2011-24: SNAP – Disaster SNAP Supplements for Twelve Communities

DTA
Field Operations Memo 2011-23 primarily focused on the operation of a Disaster SNAP (D-SNAP) for applicants who were not currently receiving SNAP benefits. Since then, the Department of Transitional Assistance (DTA) received approval from the USDA’s Food and Nutrition Service (FNS) to issue…

Ops Memo 2011-26: SSI Special Benefits: Disaster

DTA
Operations Memo 2011-23 detailed procedures for issuing disaster SNAP benefits as a result of the June 1, 2011 storm that included several tornadoes. This Operations Memo reminds TAO staff about Disaster benefits for certain SSI clients. This Operations Memo also gives procedures for administering…

Ops Memo 2011-23: SNAP- TAFDC- EAEDC: Disaster SNAP for Certain Communities in Hampden & Worcester

DTA
Following a Presidential Declaration of Disaster, the Massachusetts Department of Transitional Assistance (DTA) has received approval from the U.S. Department of Agriculture Food and Nutrition Service (FNS) to operate a Disaster Supplemental Nutrition Assistance Program (D-SNAP) for certain…

Ops Memo 2011-32: EAEDC -- Extension and Redesignation of TPS for Haitains Affected by the January 2010 Earthquake

DTA
DHS has extended the Temporary Protected Status designation and redesignated Haiti for TPS for 18 months from July 23, 2011 through January 22, 2013.  This memo advises staff about the extension of the TPS status for Haiti and how it affects current Haitian TPS beneficiaries.

FEMA Information (Federal Emergency Management Agency)

FEMA
The FEMA website has extensive information on applying for assistance if you live in a county that has been covered by a disaster declaration.  It includes information about qualifying for two kinds of assistance from FEMA: Housing Needs Assistance: gives money for homeowners to repair or…

Housing Stabilization Notice 2011-02, Guidance on Definition of Spouse and Stepparent

DHCD
DHCD Housing Stabilization Notice 2011-2: Expanded definition of "spouse" and "stepparent" for purposes of determining who may be included in an EA household. Now includes person with whom the parent or pregnant woman is involved in an inter-dependent relationship that is…

Ops Memo 2011-20A: SNAP: Replacement of Food Lost Due to Tornadoes that Occurred on June 1, 2011

DTA
A storm, including several tornadoes, passed through Massachusetts on June 1, 2011, bringing significant damage to a number of communities. Among these communities, several were without power for a significant period of time and FNS has deemed them eligible to receive mass replacement of SNAP…

USDA Guidance on Non-Citizen Eligibility -- SNAP

USDA
USDA Guidance of 2011 about SNAP policy on non-citizen eligiblity for SNAP (Supplemental Nutrition Assistance Program). See a more recent USDA summary of non-citizen eligibility from December 2013.

FYI: June 2011 - Clarification on SNAP Denials before Day 30

DTA
Clarification on SNAP Denials before Day 30 Case managers are reminded that no SNAP application can be denied before day 30 if the denial reason is failure to complete the application process or failure to provide verifications. Denials allowed before day 30 are limited to: finding the…

Hotline: June 2011

DTA
From the Hotline Q. Once identity is verified for a SNAP applicant, is it considered a permanent verification?A. Yes. Unless a change has occurred or you have reason to question the validity of the original documentation, identity must not be re-verified. For more information on verifying identity,…

DHCD Tenant Selection Adjudicatory Hearing Decision Index, Volume 29

DHCD
Includes all decisions made between November 22, 2010 and May 23, 2011. 

GoDirect, sponsored by the U.S. Department of the Treasury and the Federal Reserve Banks

DOT
Official web page of the DOT provides information about electronic benefits transfer process.  Consumers may sign up for electronic bank deposits or electronic debit card for receipt of fed benefits.

Field Ops Memo 2011-19: TAFDC - Franklin/Hampshire Employment and Training Shutdown

DTA
This Operations Memo serves to advise staff that effective June 23, 2011, Franklin/Hampshire Employment and Training will suspend operations for the Greenfield TAO. Therefore, effective with this Operations Memo, no referrals to Franklin/Hampshire Employment and Training may be made by TAO staff in…

SSA Request for Waiver of Overpayment and Request for Reconsideration Forms

SSA
SSDI and/or SSI beneficiaries who received a formal notice from SSA stating that they were overpaid may use SSA Waiver of Overpayment form to request a waiver of an overpayment or a change in the rate at which SSA recoups the overpayment. By requesting a waiver, you may be admitting that there is an…

Re-Housing Plan and Stabilization Plan

DHCD
DHCD's Re-Housing Plan and Stabilization Plan.  Part 1 is for families in shelter; Part 2 is for those placed in housing (primarily with short term subsidies).

EM-11032 Stopping Suspensions and Denials Based Solely on Fed or State Probation or Parole Violation Warrants

SSA
>Emergency Message:  EM-11032 Clark Court Case: Stopping Suspensions and Denials Based Solely on Federal or State Probation or Parole Violation Warrants – POMS instructions will follow On 3/19/2010, the Second Circuit Court of Appeals rendered a decision in Clark v. Astrue, finding…

CJB 11-01, Information regarding Clark v. Astrue

SSA
On March 19, 2010, the Second Circuit Court of Appeals rendered a decision in Clark v. Astrue, concluding that the agency’s practice of relying solely on outstanding probation or parole violation arrest warrants to suspend or deny benefits conflicted with the plain meaning of the Social…

Ops Memo 2011-15: TAFDC and SNAP – Income Tax Refunds as Noncountable Assets

DTA
Purpose of Memo:The Tax Relief, Unemployment Insurance Reauthorization, and Job Creation Act of 2010 was signed into law on December 17, 2010. This law makes changes to how the TAFDC and SNAP programs treat Federal income tax refunds.This memo outlines changes to how federal income tax refunds…

Hotline 05/11: family cap,student, TAFDC

DTA
Q. Our TAO has received an application on behalf of a TAFDC household consisting of two family cap daughters, and an 18-year-old son. Are there any dependent children in this home? A. Yes, there are three dependents in this household. The 18-year-old remains eligible as long as he: •…

Language Access Assessment and Planning Tool for Federally Assisted Programs

U.S. Dept. of Justice, Civil Rights Division, Federal Coordination and Compliance Section
The Interagency Working Group on Limited English Proficiency (LEP), led by the Federal Coordination and Compliance Section of the Civil Rights Division, U.S. Department of Justice, has issued a Language Access Assessment and Planning Tool for Federally Conducted and Federally Assisted Programs…

FYI: May 2011 - Reminder: SNAP Applications Must Include an Interview

DTA
FYIs Reminder: SNAP Applications Must Include an Interview Case managers are reminded that an interview must be scheduled for all SNAP applicants. With the exception of walk-in applications where an interview has taken place right away, all SNAP applications require that the case manager…

Ops Memo 2011-16: TAFDC – Community Service Sites Cleanup

DTA
Background The Department has completed its review of the current Community Services Sites List. Efforts were made by telephone and written correspondence to update the Community Services Sites List to determine if the sites are to remain active for future community service referrals. Central Office…

Ops Memo 2011-17: Spring 2011 SNAP Heat and Eat (H-EAT) Program Update

DTA
BackgroundThe Heat & Eat (H-EAT) Program is a partnership between DTA and the Department of Housing and Community Development (DHCD) for the purpose of identifying and enrolling eligible SNAP clients in the Low Income Heat and Energy Assistance Program (LIHEAP).On the evening of April 22, 2011,…

USDOL policy on U & T certifications

Nancy Leppink, U.S. Dept. of Labor Wage and Hour Division
This memorandum discusses the guidelines and procedures the Wage and Hour Division (WHD) will follow to determine when and whether to complete and certify Supplement B of a I-918 petition for U Visa Nonimmigrant Visa Status. The Secretary of Labor has the authority to complete and certify Supplement…

E-Mail 2011-03: Update on the Elderly/Disabled Waiver (4/15/2011)

DTA
Update on the Elderly/Disabled WaiverThe elderly/disabled waiver is still in a suspended status. In anticipation of the reinstatement of the waiver, system changes were made to accommodate the correct coding of the Interview Method dropdown list of the EBC Results page. These changes will be…

Ops Memo 2011-14: SNAP: Cost-of-Living Changes

DTA
Overview The cost-of-living adjustment (COLA) is a mass change that is applied to the entire SNAP caseload. The COLA is usually effective on October 1 each year, coinciding with the beginning of the federal fiscal year. For various administrative reasons, the COLA has been postponed twice since…

Homelessness Prevention Notice 2011-01: Waiver to exclude wages received from job training programs for HPRP participants

DHCD
Waiver to exclude wages received from job training programs for HPRP participants in the MRVP STA ProgramThis notice serves to provide guidance to HPRP providers and Regional Housing Agencies regarding income calculation for HPRP families transitioning onto the MRVP STA program.For more information,…

Massachusetts Rehabiliation Commission (MRC) Language Access Plan

Massachusetts Rehabilitaion Commission (MRC)
The Administration & Finance Bulletin #16 issued in August 2010, requiring all state agencies in the Executive Branch to submit a plan that described how their agency provides equal access to limited English proficient (LEP) populations, and gave guidance about how to create a Language Access…

Ops Memo 2011-13: TAFDC – Changes to the Resource Team in Worcester and Springfield Liberty TAOs

DTA
Background On June 13, 2006, DTA established Resource Teams in certain TAOs. This on-site Resource Team affords applicants and clients (hereafter referred to as clients) the opportunity to meet with a Resource Team member who provided an assessment of the client’s service needs, assistance…

MassHealth Eligibility Operations Memo 11-03: SSA Match to Verify Citizenship and Identity

MassHealth
New and easier way for U.S. Citizens to proven citizenship to MassHealthIn March 2011, MassHealth began verifying US citizenship through a data match with the Social Security Administration instead of requiring US citizen applicants to supply documents proving citizenship. If…

Ops Memo 2011-12: Random Moment Sampling E-mail Survey System Reminder

DTA
Overview Federal regulations mandate the Department to determine administrative expenses for federal and state programs allowing the Department to receive federal reimbursement for a portion of those expenses. The vehicle to comply with this mandate is the Random Moment Sampling (RMS) process. RMS…

Hotline 04/11: SNAP, interview, phone

DTA
Q. We received a SNAP application in our TAO today. I tried a few times to reach the applicant by telephone, but she didn’t answer. Should I leave a message on her cell phone’s voice messaging system? A. Yes. If you are trying to get in touch with an applicant or client to schedule an…

Ops Memo 2011-08A: Prioritizing SNAP Recertifications by Release Date

DTA
OverviewBeginning with April’s SNAP issuance, the automatic closing for failure to recertify for continuing eligibility will resume for NPA SNAP households and Pure SSI SNAP households. If the household has not been recertified by the appropriate BEACON Release Date for the next SNAP Benefit…

Ops Memo 2011-11: TAFDC – Corporation for Public Management (CPM) Partial Shutdown

DTA
CPM Office Closures This Operations Memo serves to advise staff that effective March 31, 2011 the Corporation for Public Management (CPM), which is a CIES vendor, will suspend operations in the following TAOs: Brockton, Dudley Square, Newmarket Square, Springfield Liberty, Malden, Revere and…

FEES AND FEASIBILITY: Amendments To Mass. R. Prof. C. 1.5 on Fees

Constance V. Vecchione, Bar Counsel
Comprehensive amendments ordered by the Supreme Judicial Court to Mass. R. Prof. C. 1.5 on charging and collecting fees will take effect on March 15, 2011. Some of the revisions mirror amendments made to the corresponding ABA model rule in 2002; some are grammatical or stylistic and do not reflect…

Mass.R.Prof C. 1.5, effective March 15, 2011

Supreme Judicial Court

AHVP Memo March 11, 2011

DHCD

Statement for the Record, Testimony for the Subcommitte hearing on SSA Budget

Michael J. Astrue, Commissioner SSA
On March 9th, the Subcommittee on Labor, Health and Human Services, Education, and Related Agencies held a hearing on SSA budget. Commissioner Astrue testified that Congress appropriated for SSA less than the President requested each year from 1992 to 2007. Current "theoretically…

Ops Memo 2011-10: TAFDC – Jewish Vocational Services (JVS) Partial Shutdown, Lawrence Department of Training and Developme

DTA
CPM Office Closures This Operations Memo serves to advise staff that effective March 31, 2011, the Jewish Vocational Services (JVS) will suspend operations in the following TAOs: Malden and Revere.Important: JVS is not suspending operations in Boston. Additionally, the City of Lawrence’s…

Hotline 03/11: SNAP, telephone interview, NOMI

DTA
Q. What are the required processing rules when a SNAP Application Appointment letter for a telephone interview is sent, but the client ends up missing his scheduled appointment? A. SNAP regulations require that a Notice of Missed Interview (NOMI) be sent to an applicant who does not appear for…

2011 MassHealth Income Standards and Federal Poverty Guidelines

Lord v. DHCD: EA "Flex Funds" Short-Term Subsidies Lawsuit Settled, New DHCD Flex Fund Procedures

MLRI/DHCD
In November 2010, MLRI, on behalf of Mass. Coalition for the Homeless and several individual plaintiffs, sued the Department of Housing and Community Development (DHCD) alleging that DHCD was violating the law by not having fair and duly promulgated rules governing the Emergency Assistance…