Govt. Agency /Court Links& Materials

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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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FYI: February 2012 - Card Issuance System (CIS) Security and Handling Procedures Updated

DTA
FYI Card Issuance System (CIS) Security and Handling Procedures Updated The Card Issuance System (CIS) Security and Handling Procedures were recently updated on page 4 to include the following: The CIS Daily Card Reconciliation Log has been modified to include two new…

Ops Memo 2012-03: SNAP - Medex Premium Rate Changes

DTA
Medex is a Medicare supplement policy that is offered through Blue Cross and Blue Shield of Massachusetts (BCBSMA). BCBSMA has announced Medex premium rate changes for the following non-group plans: Bronze (Supplement 1), Core, Gold, Silver, Standard, Basic, Core Plus, Basic No Rx and Core Plus No…

PUBLIC NOTICE OF PROPOSED AMENDMENT OF REGULATIONS, SSP

DTA, MCB

Ops Memo 2012-06: SNAP: Asset Limit Increase for Elderly/Disabled Households

DTA
Pursuant to the 2008 Farm Bill, the asset limit for SNAP households that include an elderly (age 60 or older) or disabled member has increased from $3,000 to $3,250. This change is retroactive to October 1, 2011.  

Ops Memo 2012-04: 2012 Social Security/SSI COLA for TAFDC, EAEDC and SNAP

DTA
Effective January 2012, Social Security Benefits and federal SSI payments increased by 3.6 percent. The base level Medicare Part B Premium is set to $99.90. The Medicare Part B Penalty Premium is identified in the 2012 Medicare Part B Surcharge Premiums chart on page 5 of this memo.This Operations…

Universal Standard Application for State Public Housing, MRVP, AHVP

EOHED

Federal Benefits for Veterans, Dependents and Survivors

Dept. of Veterans Affairs
 Veterans of the United States armed forces may be eligible for a broad range of programs and services provided by the U.S. Department of Veterans Affairs (VA). These benefits are legislated in Title 38 of the United States Code. This booklet contains a summary of these benefits effective Jan. 1,…

2012 - DTA Transitions Newsletters From 2012

DTA
DTA Transitions from 2012 are posted here. January 2012 Quality Corner -- SNAP errors- Child Support income, improperly entered income and expense amounts and invalid denial; Hotline -- Hotline index of all of the hotline issues through the year, by topic (EAEDC, SNAP, TAFDC); FYI --…

FYI: January 2012 - Changes to the Community College Enrollment Form (CCE-1)

DTA
FYI Changes to the Community College Enrollment Form (CCE-1) Field Operations Memo 2010-28: SNAP Eligibility for Certain Community College Students informed staff that certain community college students are eligible for SNAP benefits if they are enrolled in career or technical education…

Hotline 1/12: Index 2011

DTA
From the Hotline Index A “From the Hotline” Index of the questions and answers published in Transitions during 2011 has been compiled below. The Index is intended to provide quick access to policy and procedural information. Please remember that this Index explains policy/procedure as…

2011 DTA Field Operations Memos -- INDEX to Memos

DTA
Index of Field Operations Memos (and Operations Memos) issued by DTA in 2011. 

Ops Memo 2011-60: SNAP-Out-of-State Accessing of SNAP Benefits

DTA
It has recently come to the attention of the Department that a number of SNAP households have been accessing their SNAP benefits electronically through Electronic Benefit Transfer (EBT), for over 90 days, in out-of-state locations. This is an indication that the households may no longer reside in…

Ops Memo 2011-55A: TAFDC, EAEDC, SNAP -- Changes to Reevaluation Process: Phase One

DTA
The United States Department of Agriculture (USDA) requires DTA to close SNAP cases at the end of their recertification period if a recertification has not been completed prior to the closing date. To that end, effective November 21, 2011, the Department changed Reevaluation functionality on BEACON…

Department of Children and Families Statistical Information

DCF
Click the "Go to Website" link below to access statistical information from DCF, including: Department of Children and Families Quarterly Reports Annual Data Profiles Analysis of Child Fatalities Child Maltreatment Statistics Children Awaiting Resolution and Disposition Data…

PS 00-03: Requesting Consultative Examinations

DES
Revised December 5, 2011. This is the revised version.

Fact Sheet and Resources to Ensure LEP Compliance

U.S. Department of Justice (DOJ)
DOJ and Interagency Working Group on Limited English Proficiency (IWG) worked together to design a video titled, Overcoming Language Barriers: Creating Language Access Policies, Plans, and Procedures. The video is designed as a training tool to help federally-funded and federally conducted programs…

Hotline 12/11: SNAP, annual reporting, self-employment

DTA
If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. I was reviewing my client’s Interim Report and noticed that one of the household members is currently self-employed. Since…

FYI: December 2011 - TAFDC - Revised Volunteer to Succeed Brochure and Volunteer to Succeed Flyer

DTA
TAFDC - Revised Volunteer to Succeed Brochure and Volunteer to Succeed Flyer Field Operations Memo 2010-26 informed TAO staff about the rebranding of DTA’s community service program from Community Service to Community Service: Volunteer to Succeed. It also introduced two types of…

Ops Memo 2011-53: TAFDC – New Five-Year (60-Month) Period

DTA
This Operations Memo advises case managers about changes to affected clients’ cases as a result of the new five-year (60-month) period.

Ops Memo 2011-56: TAFDC – BAPIC’s Young Parents Program (YPP) Shutdown

DTA
This Operations Memo serves to advise staff that the Brockton Area Private Industry Council, Inc. (BAPIC) will shut down operation of its Young Parents Program (YPP).Effective with this Operations Memo, no referrals to BAPIC YPP may be made by TAO staff. BAPIC has been removed from BEACON as a…

Ops Memo 2011-54: SNAP – Reinstatement of Benefit Offset for SNAP Overpayments

DTA
Beginning November 21, 2011, the Department is reinstating the benefit offset process for Supplemental Nutrition Assistance Program (SNAP) households that have received an overpayment and have an establishedoverpayment claim. The purpose of this Operations Memo is to advise staff about the benefit…

DHCD Tenant Selection Adjudicatory Hearing Decision Index, Volume 30

DHCD
Includes all decisions made between May 24, 2011 and November 15, 2011.

Ops Memo 2011-55: TAFDC, EAEDC, SNAP – Changes to Reevaluation Process: Phase One

DTA
This Operations Memo advises TAO staff about changes to BEACON and to the reevaluation process.

HomeBASE Program Notice 2011-06: Suspension of HomeBASE Rental Assistance at the Front Door - REVISED

DHCD

Applying for Social Security Benefits

SSA
SSA web page provides links to information on applications for Retirement/spouse's benefits, SSI/SSDI, and Medicare.

AHVP Memo November 3, 2011

DHCD

Ops Memo 2011-48: DTA Families Receiving DHCD HomeBASE Housing Assistance

DTA
This Operations Memo informs staff about the HomeBASE housing assistance program. The memo also addresses the impact HomeBASE assistance has on the cash assistance and SNAP programs.Case managers have no responsibility for determining eligibility for EA and HomeBASE assistance. 

Interpreter Request Form IRF

DTA
Form used by DTA staff to request interpreter services from AT&T or Quest Language line. English IRF Click the "Go to Website" link below for the forms included in DTA's Online Guide.

2011 DTA Facts and Figures Caseload Reports

DTA

FYI: November 2011 - Department of Children and Families (DCF) Quarterly Clothing Allowance and TAFDC Teen Parents

DTA
Department of Children and Families (DCF) Quarterly Clothing Allowance and TAFDC Teen Parents DCF quarterly clothing allowance payments to teen parents are considered noncountable income in the TAFDC Program as they are a contribution that provides for a portion of the teen parent’s…

Hotline 11/11: noncitizen, TAFDC, SSI, EAEDC, disabled child

DTA
If you have any questions on this column or other policy and procedural material, please have your Hotline designee call the Policy Hotline at 617-348-8478. Q. A father applied for TAFDC and SNAP benefits this morning. His family members are eligible for benefits. The father has verified his…

2012 COLA Fact Sheet (Social Security)

SSA
SSA fact sheet.

Ops Memo 2011-52: SNAP - Fall 2011 Heat and Eat (H-EAT) Program Update

DTA
DTA, in collaboration with the Department of Housing and Community Development, provides H-EAT benefits to eligible SNAP households each year.  , , , This memo will review H-EAT Fuel Assistance Program criteria, explain the responsibilities of DTA and DHCD, discuss notices to H-EAT clients,…

Ops Memo 2011-51: SNAP-Virtual Gateway Minimal Data Applications

DTA
The purpose of this memo is to advise Department staff about the VG Minimal Data application process.

Ops Memo 2011-49: TAFDC - Increased Work Participation Hours Clean-up

DTA
Effective the night of October 21, any client with a work requirement reason of “Youngest Child School thru 8” “Noncitizen, School thru 8” “2 Prt, Yngst Child School thru 8” “2 Prt Noncitizen, School thru 8” will have the reason changed to the…

Sample SSA Overpayment Notice

SSA
Sample notice.

HomeBASE Regional Agency Contacts

DHCD

DTA Staffing and Caseload Data by local TAO - August & Sept 2011

DTA
DTA documents on SNAP and cash assistance caseload and case managers include the following:DTA staffing by local office for TAFDC, EAEDC and SNAP programs, September 2011August 2011 SNAP application/ recertification reportSeptember 16, 2011 DTA report on statewide activity by program summaryAugust…

FYI: October 2011 - Activities Meeting the Work Program Requirement

DTA
Activities Meeting the Work Program Requirement Case managers are reminded that the following activities (either alone or in combination with other activities) can be used to meet the client’s TAFDC work program requirement: Working in a job for pay; Employment Ready (including…

Guide for Organizational Payees

SSA
The Social Security Administration (SSA) has developed this Guide to help organizations serving as representative payees.  The publication describes the duties and responsibilities of a payee, reporting requirements, and accounting requirements.  The Guide along with other payee information is…

Hotline 10/11: citizenship verification, noncitizen, LPR,

DTA
Q. When do I request verification of U.S. citizenship? A. Verification of citizenship is required for SNAP and TAFDC clients only when the information is questionable. For more information, see 106 CMR 362.210 in SNAP and 106 CMR 203.670 in the TAFDC Program. Also, please remember that…

Guidelines for Judicial Practice: Abuse Prevention Proceedings

Administrative Office of the Trial Court (Mass.)
From the forward: "The Administrative Office of the Trial Court issues these Guidelines to assist judges and court personnel in addressing the many complex and sensitive issues that arise in the course of abuse prevention proceedings under G.L. c.209A.  The Guidelines are intended to…

EEC Child Care Tips

Massachusetts Department of Early Education and Care
The following are the five key quality components that the Massachusetts Department of Early Education and and Care suggests you look for when evaluating a child care program (also see the EEC website, https://www.mass.gov/files/documents/2016/08/vu/parent-handbook.pdf The Five Key Quality…

Ops Memo 2011-50: SNAP - October 2011 Annual Cost-of-Living and Standard Utility Allowances (SUAs) Change

DTA
COLA changes for the SNAP program.

Memorandum of Understanding between DYS and DCF: PreTrial Detention

DYS, Mass. & DCF, Mass.
Agreement between Mass. DYS and DCF to limit unnecessary pre-trial detention in DYS secure detention facilities.

Ops Memo 2011-46: TAFDC – Employment Services Program (ESP) Reinstatement of Referrals

DTA
Operations Memo 2011-30 advised TAO staff that no referrals to Employment Services Program (ESP) funded activities could be made at any TAO. Due to the Fiscal Year ’12 budget reduction in the Employment Services Program, the Department is reducing the funding for ESP vendors providing…

Ops Memo 2011-45: TAFDC-Young Parents Program (YPP) Resumption of Referrals

DTA
Operations Memo 2011-28 advised staff that no referrals to the Young Parents Program (YPP) could be made at any TAO. This Operations Memo advises TAO staff that referrals to YPP programs may resume effective immediately. YPP resources will be added to BEACON as vendors are approved; if the vendor is…

HomeBASE Program Notice 2011-04: HomeBASE Temporary Accommodations Protocol

DHCD

Ops Memo 2011-43: SNAP - Annual Reporting Process Phase Two: The Interim Report Process

DTA
Effective September 12, 2011 the Interim Report, phase two of the Annual Reporting (AR) process (see Operations memo 2011-31: SNAP – Annual Reporting Process), has been programmed into BEACON. Beginning 45 days before the end of the sixth month of the AR period, the Interim Reports will be…

Ops Memo 2011-40A: TAFDC -- Clothing Allowance, September 2011

DTA
The Department will issue a nonrecurring clothing allowance of $150 per eligible TAFDC client under the age of 19 for September 2011. This Operations Memo is being reissued to correct dates found on page 3.Obsoletes Ops Memo 2011-40.