Govt. Agency /Court Links& Materials

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Links to court or government agency websites. Also, materials issued by the agency or court itself (except for regulations and decisions) as well as rules and procedures governing the court or agency and its operations.

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Hotline Focus 11/07

DTA
Child care: eligibility for self-employed TAFDC recipients; eliibility for recipients working at child care centers; coding recipients engaged in child care as Child Care worker or babysitter on Beacon. 

Field Ops Memo 2007-54: EA Alternative Placements-- Hotels/Motels

DTA
Shelter use has reached capacity, so families are to be placed in hotels or motels when necessary due to lack of shelter space. This memo provides procedures for doing this.

FYI: Entering Child Support Income on BEACON

DTA
Child support income must be entered under the child's name except in certain situations outlined in the FYI.

Field Ops Memo 2007-59: DTA orientation incentive payments

DTA

Field Ops Memo 2007-58: EAEDC Retroactive Payments Due to Rest Homes Per Diem Rate Increased and the Regional Needs Allowance

DTA

Field Ops Memo 2007-56A: Fall Food Stamp Heat and Eat (H-Eat) Fuel Assistance Program Ongoing Households Recalculation

DTA
DTA restores the Heating/Cooling SUA to approximately 1,100 households who received H-Eat benefits in June 2007.

Public Housing Notice 2007-09

DHCD

Field Ops Memo 2007-57: Return Mail Procedural Changes OBSOLETE

DTA
Adds procedural steps that must be taken before closing a case for whereabouts uknown based on returned mail. This memo is obsoleted by FOM 2008-22.

2007 New Initiative Memo: Moving Policy Online to a Web Evironment

DTA

Field Ops Memo 2007-56: Fall Food Stamp Heat and Eat (H-EAT) Fuel Assistance Program Update

DTA
The weekend of October 20, 2007, DHCD added 15,600 Food Stamp recipients to the H/EAT program, which will provide them with one dollar of Fuel Assistance and make them eligible for the SUA heating/cooling allowance. November, 2007 FS allotments should reflect this change.

Justice Department OKs Benefits for Lesbian Couple's Child

U.S. Dept. of Justice
On June 9, 2008, U.S. Department of Justice released a 2007 opinion from the Office of Legal Council (OLC) that stated that the federal government will not recognize same-sex couples but can pay benefits to their children.According to the opinion, federal law does not prohibit the Social Security…

Health Safety Termination Notice to Unenrolled Commonwealth Eligible Individuals

Approximately 45,000 Health Safety Net enrollees who have been determined eligible for the Commonwealth Care Program will receive this notice, terminating their HSN coverage sometime in December 2007.

Commonwealth Care Administrative Bulletin # 1 with Forms for Premium Waivers and Appeals

Commonwealth Health Insurance Connector Authority
Pursuant to 956 CMR 3.18, the Commonwealth Health Insurance Connector Authority (the “Connector”) is issuing this administrative information bulletin (“Bulletin”) to clarify procedures for the Commonwealth Care Health Insurance Program (“Commonwealth Care”). The…

DOR Health Reform Pages

Including Schedule HC, and other related DOR material. Because enforcement of the Individual Mandate occurs through tax filing, the Department of Revenue is now in the Health Reform enforcement business.

Field Ops Memo 2007-55: EAEDC - Agencies Helping Non-citizen Clients Become Citizens

DTA
The Department is issuing a current listing of agencies which help our noncitizen clients become citizens. These agencies are grouped by region.

MassHealth instructions to pharmicies on dual eligibles

Medicaid Office publication for pharmacies describing state assistance for MassHealth members with Medicare drug coverage: up to 72-hour emergency supply of drugs if Medicare drug plan doesn't pay & copay subidy so copays do not exeed $1 for generic $3 for brandname plus Medicare "point of…

FYI: expired immigration documents

An FYI to DTA staff on expired immigration documents, explaining that an expired document does NOT mean expired immigration status!!

Field Ops Memo 2007-47A: TAFDC - Changes to the Office of Civil Rights (OCR) Agreement Client Survey

DTA

Work Verification Plan for TANF Reauthorization

DTA
Massachusetts Work Verification Plan For Temporary Assistance For Needy Families (TANF) Reauthorization.

USDA Outreach Materials

USDA
USDA has just issued a new, attractive Food Stamp brochure in Spanish and English for food stamp outreach - PDF attached. It includes specific information regarding immigrant status, public charge and ineligible immigrants applying for eligible members. If you use this brochure, please note that…

Hotline Focus - 10/07

DTA
Food Stamps and heating/cooling allowances: change of address spurring inquiry about new utility arrangements; H/EAT receipt entitles household to SUA for entire year even if they move and no longer pay utility costs.

Field Ops Memo 2007-52: Eligibility of Cuban/Haitian Entrants for TAFDC and Food Stamps

DTA
Detailed DTA guidance on which Cuban and Haitian nationals qualify for food stamps/SNAP and cash assistance benefits as "Cuban/Haitian entrants" including applicants for asylum, humanitarian parole, pending petitions etc. Guidance also explaines verification requirements.…

Field Ops Memo 2007-50: Food Stamp Program: Change for Notices to Categorically Eligible Households with Zero Benefit Amount

DTA
Notices modified to reduce confusion and advise these households to report changes that would positively affect benefit levels.

Field Ops Memo 2007-53: EAEDC - Personal Needs Allowance (PNA) Increase

DTA

FYI DMR/DMH Group Home Case Processing

DTA
Issues that arise in Food Stamp cases of recipients who live in group homes, including deduction of Food Stamp amount from net rent and notation of whether part of rent is attributed to heating expenses.

Field Ops Memo 2007-48: TAFDC - Automated Mailing of TAFDC Caring for the Disabled Cases

DTA
Automated mailings of forms to reverify exemption status.

Field Ops Memo 2007-51: Food Stamp Program: 10/1/2007 Cost of Living Increases

DTA

DTA Standard Budgets of Assistance Report for FY 2007 - Report to Legislature

DTA
Report to legislature on comparison of TAFDC benefits amounts to Standard Budgets of Assistance for FY 2007.    

Connector Representative Form

Field Ops Memo 2007-47: TAFDC - Office of Civil Rights (OCR) Agreement Client Survey

DTA
Survey for TAFDC recipients who recently participated in an ESP education or training activity, to see if disability-related needs were met and in a timely manner.

Field Ops Memo 2007-45: TAFDC: DTA Orientation Session

DTA
This memo promotes the use of Power Point presentations as a tool for DTA Orientation Sessions; and details a standardization format for conducting DTA Orientation Sessions.

Field Ops Memo 2007-46: EA Prevention Services through the Housing Assistance Program

DTA
HAP services suspended to EA-eligible families at risk of losing their housing. Such families are now to be referred to Housing Consumer Education Centers.

Affordability Info Sheet from the Health Insurance Connector

Health Insurance Connector
A worksheet developed by the Health Insurance Connector to give people an idea whether insurance will be deemed affordable to them under the Individual Mandate. An interactive version of this worksheet and a Spanish version are posted at www.mahealthconnector.org.

Hotline Focus - 9/07

DTA
Domestic violence: entering information on Beacon, who maks the decision and what the standards are for determining cases that should have heightened level of security.

Field Ops Memo 2007-43: TAFDC Clothing Allowance, September 2007

DTA
The Department will pay a non-recurring clothing allowance of $150.00 per TAFDC client under the age of 19 for September 2007. The clothing allowance is prorated for clients eligible in September 2007 but have a start date after September 1, 2007.

Field Ops Memo 2007-44: Food Stamp Program : Averaging Student Work Hours

DTA
To be eligible for the Food Stamp Program, a student beyond the secondary level must work a minimum of 20 hours per week to meet one of the student eligibility requirements.  Now, under an approved waiver, the Department can average the number of hours a student works during the month (based on the…

Field Ops Memo 2007-40: EA Self Sufficiency Plan for Budgeting, and Public Housing

DTA
>The purpose of this memo is to provide instructions for developing orrevising the EA family’s Self-Sufficiency Plan (EA-Plan/PT 1, EA-Plan) regarding savings plan activities; and housing search activities for public housing.

August 2007 Transitions Letter from Commissioner re: Shelter Termination policy

The Commissioner's Transitions letter reiterates the points in her letter to shelter providers limiting terminations for noncompliance to situations where a family member poses a danger to himself or others, engages in criminal behavior or uses illegal substances while residing in shelter.

Field Ops Memo 2007-42: Notice Guidelines for Entering Text on Department Notices and Department Forms

DTA

August 2007 Transitions Letter from Commissioner re: Sanction Policy

The Commissioner's letter in the August 2007 Transitions Newsletter summarizes the steps that should be taken before a recipient is sanctioned for noncompliance with the work program. These include a full explanation of the the work program, asking clients about potential barriers, and referral to…

FYI: Entering Participation and Attendance Forms on BEACON

DTA
Describes case worker responsibilites for entering hours once a TAFDC recipient returns an attendance sheet. Case workers must enter hours by the 18th of the month. Also, if a recipient provides the attendance sheet by the Friday before the case is due to sanction or close for not meeting the work…

PS 00-05: Incomplete Dictations of CE Reports and Multiple copies of CE Reports

DES
Revised on August 1, 2007. This is the revised version.

FYI: Report of EBT Benefits Which Have Not Been Accessed by Client within 90 days

DTA
Bay State Cap households who have not accessed EBT benefits within 90 days are subject to different procedures than other Food Stamp households.

Field Ops Memo 2007-37: TAFDC, EAEDC, FS and EA - Automating the Internal Revenue Service (IRS) Match Process

DTA

Hotline Focus 8/07

DTA
Crib and layette payments; Food Stamp work requirement exemptions for 16 and 17 year-olds; Food Stamp shelter deduction for mortgage payments in home that is temporarily vacated.

Quality Corner: Calculating Food Stamp benefits for households with mixed immigrations statuses; Determining medical expense ded

DTA
What case workers should do when some members of a household are eligible immigrants and some are ineligible immigrants for Food Stamp purposes; How case workers should determine and enter medical expenses.

Field Ops Memo 2007-36A: TAFDC - Suspension of Automated Mailing of TAFDC Caring for the Disabled Cases

DTA

Field Ops Memo 2007-39: Food Stamp Program - Negative Errors (Underpayments)

DTA
This Field Ops memo instructs workers on a range of "negative errors" including erroneous denials and potential underpayments, using examples where workers should not have asked for verification already in a file or erroneously calculated benefits.  There are very important examples in…

Dept. of Early Education and Care Policies on subsidized child care

Dept. of Early Education and Care

Field Ops Memo 2007-36: TAFDC Automated Mailing of TAFDC Caring for the Disabled Cases

DTA
Suspended by Field Ops Memo 2007-36A.