2006 Field Ops Memos

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2006 DTA Field Ops Memos: INDEX to Memos

DTA

Field Ops Memo 2006-50A: Revision to the Notice of Approval, Denial or Termination for Emergency Assistance

DTA
This memo clarifies the notification procedure to EA AUs on decisions by the Noncompliance Committee, summarizes and elaborates Field Operations Memo 2006-50, clarifies the noncompliance referral documentation requirements, distributes recently revised EA Notices (TES-WN-13, NFL-ST and NFL-9),…

Field Ops Memo 2006-58: Special Procedures in Colon, et al., v. Wagner Court Order

DTA
This memo explains the steps to take when a family who was sent the Colon v. Wagner notice (Attachment A) comes in to a TAO to reapply for shelter.

Field Ops Memo 2006-57: TAFDC: Early Education and Care (EEC) Additional Policy Changes

DTA
This memo is informational only to alert TAO staff about additional EEC policy changes which will streamline voucher services for TAFDC recipients.

Field Ops Memo 2006-55: Applicant Citizenship Verification for Mass Health Eligibility: TAFDC and EAEDC

DTA
The purpose of this memo is to inform TAO staff about MassHealth citizenship verification requirements and how these requirements affect TAFDC and EAEDC applicants. NOTE: This memo was rescinded by FOM 2007-10.

Field Ops Memo 2006-54: 2007 Social Security/SSI COLA for TAFDC, EAEDC and FS

DTA
The Social Security and SSI Cost-of-Living Adjustments (COLA) have been scheduled. Effective January 2007, Social Security benefits and SSI payments will increase by 3.3 percent. The basic Medicare Part B premium will increase from $88.50 to $93.50 per month.

Field Ops Memo 2006-54: Social Security/SSI COLA for TAFDC, EAEDC and FS

DTA

Field Ops Memo 2006-51: TAFDC -E\ ESP Component/Activity: Job Search/Job Readiness and A New BEACON Counter

DTA
This Field Operations Memo gives an overview of BEACON functionality changes and AU Manager responsibilities as it relates to the Job Search/Job Readiness counter.

Field Ops Memo 2006-52: TAFDC: New Five-Year (60-Month) Period

DTA

2006 New Initiative: EAEDC and TAFDC: Social Security Appeals Projects

DTA

Field Ops Memo 2006-53: Eliminating the Rights and Responsiblities Penalty Warning Form (RR/FSP-1B) as a Separate Signature Page

DTA
DTA instructions to the Field eliminating the "blue form" additional application signature requirement.

Field Ops Memo 2006-47: EEC Changes to Child Care Services

DTA
This memo informs TAO Staff about the EEC child care policy changes; and that these changes do not impact DTA policies and procedures. Changes include provision of vouchers up to two weeks prior to the start of an ESP component, child care for post-secondary education, reduced verification…

2006 New Initiative: TAFDC-ESP Human Services Vocational Education and Training Program (HS-VET)

DTA
New Initiatives memo detailing new training program available in certain parts of the state for certification as Mental Health Worker I or Nursing Assistant I.

Field Ops Memo 2006-50: Revision to the Notice of Termination of Temporary Emergency Shelter (NFL-ST)

DTA
This memo notifies staff that the TES-WN-13 (Attachment A) and the NFLST (Attachment B) are being revised to include a separate section to identify the name of the EA AU member(s) involved, a description of the incident(s)/violation(s) and the date(s) of each of the incident(s)/violation(s)…

Field Ops Memo 2006-48: FY 07 RAFT - Residential Assistance for Families in Transition

DTA

Field Ops Memo 2006-46: TAFDC - Community Service and the Fair Labor Standards Act (FLSA) and Special Project

DTA
This Field Operations Memo informs TAO Staff about: how these changes will impact TAFDC APs and AUs; a tool for calculating the FLSA-based community service hours; and a special project.

Field Ops Memo 2006-45: EA Assistance Units: Residential Facility Window Changes

DTA
Effective with Increment 2.1.20, changes were made to the BEACON Residential Facility window to provide more complete shelter placement information on EA assistance units.

Field Ops Memo 2006-43: Permanent Verification in BEACON

DTA
The purpose of this memo is to: address issues related to reverification of information that is considered permanently verified; and remind AU Managers that, once SSN and date of birth are verified, applicants /recipients must not be required to verify the item unless a change is entered in BEACON…

Field Ops Memo 2006-42: Shelter Transfer Request

DTA
A Shelter Transfer Request Form has been designed to facilitate the transfer of a homeless family to a shelter that can deliver more appropriate services. The form was created to give shelters the ability to initiate a transfer should they determine that a family can be better served at another…

Field Ops Memo 2006-38: BEACON Changes to Food Stamp Reevaluation Types

DTA
The purpose of this memo is to: describe the BEACON changes included with Increment 2.1.20 that affect Reevaluation Type; and stress the importance of making sure the correct information has been entered into BEACON so the system will select the correct Reevaluation Type and send the AU the…

Field Ops Memo 2006-40: Food Stamp Program: 10/1/2006 Cost-of-Living Increase

DTA

Field Ops Memo 2006-41: Automation of the Tracking of TAFDC Caring for the Disabled

DTA
The purpose of this memo is to: explain to TAO staff the automated “Caring for the Disabled reverification process”;  provide “start-up” instructions to TAO staff for APs who currently have an exemption for Caring for the Disabled, and  inform TAO staff that the Verification of Caring for the…

Field Ops Memo 2006-44: Switching Group Home Residents from Bay State CAP to Regular FS

DTA
This Field Operations Memo discusses the impact of this change on TAO staff and provides AU Manager instructions for processing these AUs as well as error rate implications.

Field Ops Memo 2006-36: TAFDC: Removing the Learning Disability Screening and Assessment Questions on the Nonfinancial Q and A

DTA
Field Operations Memo 2006-14: “TAFDC – Learning Disability Screening and Assessment Clarifications and Revised Form” in part gave TAFDC staff instructions for answering the Learning Disability question on the Nonfinancials Q&A Navigator.

Field Ops Memo 2006-37: Automatic Closing for TAFDC/SSI Recipients

DTA
Effective with BEACON Increment 2.1.20, TAFDC Assessed Persons (APs) who are approved for and begin receiving SSI will be automatically closed. This will prevent double payments (TAFDC and SSI State Supplement) for both adults and children.

Field Ops Memo 2006-34: TAFDC-Clothing Allowance, September 2006

DTA

Field Ops Memo 2006-33: Food Stamp Program Access Review

DTA
The Department of Transitional Assistance and the USDA Food and Nutrition Service (FNS) are strongly committed to providing eligible low income households with nutrition assistance through the Food Stamp Program. Department staff have increased participation in the Food Stamp Program while…

Field Ops Memo 2006-35: Revision to the TES-EPR-1 Form

DTA
The TES-EPR-1 form is being revised to facilitate a smoother transition to the designated shelter. The form includes additional information that will allow the shelter to better prepare for the family’s arrival.

Field Ops Memo 2006-31A: TAFDC: Work Program Participation Review- Phase 3: Age School throught Eight, Authorizing Batch Sanctio

DTA
The Department is in the process of making changes to the TAFDC program to comply with federal reauthorization of the TANF block grant. One of the most significant areas to be addressed is participation in work-related activities. A recent review of TAFDC AUs has found recipients who are Work…

Field Ops Memo 2006-32: Revision to the Notice of Termination of Temporary Emergency Shelter (NFL- ST) Form

DTA
This memo notifies staff that the Notice of Termination of Temporary Emergency Shelter (NFL-ST) Form (Attachment A) has been revised to provide space on the notice for: • the name of the person engaged in the criminal activity; and • a description of the criminal activity that is causing the…

Field Ops Memo 2006-09B: Revised SORB Request Form

DTA
DTA staff is required to determine if any member in the EA AU age 10 or older is registered as a sex offender with the Sex Offender Registry Board (SORB). This information is obtained by faxing the Request for Sex Offender Registry Information form (DTA-SORB) to SORB.

Field Ops Memo 2006-31: TAFDC: Work Program Participation Review - Phase 3; Age School through Eight, Authorizing Batch Sanction

DTA
The Department is in the process of making changes to the TAFDC program to comply with federal reauthorization of the TANF block grant. One of the most significant areas to be addressed is participation in work-related activities. A recent review of TAFDC AUs has found recipients who are Work…

Field Ops Memo 2006-30: FS (NPA or PA) Application Processing Guidelines

DTA
DTA instructions to workers on how to process FS applications including screening an applicant for expedited, when the applicant must be contacted for an interview, time frames for sending out the notice of an interview. Instructions also state that an SSN that is validated through the SVES system…

Field Ops Memo 2006-27A: Work Program Participation Review - Phase 2: Age Nine and Older Clarification

DTA

Field Ops Memo 2006-22: TAFDC - Employment Services Program (ESP) Activity Description

DTA
The Department offers a variety of ESP activities to our applicants and recipients. To assist TAO Staff match applicants and recipients with activities, a description of current ESP activities as well as which applicants or recipients are best served by the activity has been compiled for this Field…

Field Ops Memo 2006-27: Work Program Participation Review - Phase 2: Age Nine and Older, Authorizing Batch Sanctions, etc.

DTA
The Department is in the process of making changes to the TAFDC program to comply with federal reauthorization of the TANF block grant. One of the most significant areas to be addressed is participation in work-related activities. A recent review of TAFDC AUs has found recipients who are Work…

Field Ops Memo 2006-24: Overpayment Referrals and Recoveries - TAFDC , EAEDC and FS

DTA
Change in overpayment recovery thresholds.

Field Ops Memo 2006-26: Emergency Services Available to Flood Victims

DTA
Instructions to TAO's regarding emergency shelter and food assistance for people affected by recent floods during declared state of emergency in May, 2006.

Field Ops Memo 2006-23: TAFDC - Other Parent Indicator Removed for Certain AUs

DTA
A list of Assistance Units (AUs) with Assessed Persons (APs) whose Other Parent indicator was removed is being e-mailed with this Field Operations Memo. AU Managers and Supervisors must review the APs and make changes to them following procedures in this memo.

Field Ops Memo 2006-25: Lowell Contingency Plan

DTA
The Lowell Transitional Assistance Office (TAO) has been closed as a result of a flooding situation. The office will be closed until further notice. AUs needing immediate attention (e.g., AU pending to close, Food Stamp Certification period ending, etc.) need to be handled on an interim basis.

Field Ops Memo 2006-21: Random Moment Sampling (RMS) Update

DTA
Field Operations Memo 2003-13: Random Moment Sampling (RMS) provides detailed information on the RMS process. The RMS process outlined in 2003-13, and in place in TAOs today, remains unchanged. However, the RMS staff listing on page 3 of the memo has changed. This memo transmits the changes to the…

Field Ops Memo 2006-20: Processing Denied or Closed Food Stamps AUs

DTA
The Department is working on changes to the way food stamp applications are processed, particularly when the application is denied for failure to submit verifications. In certain situations, if the applicant submits outstanding mandatory verifications between Day 31 and Day 60, a second application…

Field Ops Memo 2006-19: Work Program Participation Review - Phase 1: Age Two Through School and Exempt AUs

DTA
The Department is in the process of making changes to the TAFDC program to comply with federal reauthorization of the TANF block grant. One of the most significant areas to be addressed is participation in work-related activities.

Field Ops Memo 2006-18: Increases to the EA Eligibility Standard Effective January 24, 2006

DTA
This memo provides information about: • Sending a notice to an applicant who was denied EA benefits for excess income from January 24, 2006 through March 31, 2006. The notice will inform the applicant about the increased January 24, 2006 EA Eligibility Standard and advise the applicant to return to…

Field Ops Memo 2006-17: Medex Premium Rate Changes

DTA

Field Ops Memo 2006-14A: TAFDC - Learning Disability Screening Consent Declination Form Changes

DTA
Due to comments received after issuance, the Learning Disability Screening Consent Declination form (Attachment A of 2006-14) has been revised. TAO Staff must destroy all copies of Attachment A and use the Learning Disability Screening Consent Declination form sent with this memo. If any applicant…

Field Ops Memo 2006-16: TAFDC - Other Parent Indicator/Relationship Window Clean-Up Project

DTA
This Field Operations Memo informs TAO Staff about the changes to BEACON and a clean-up project that must be completed prior to Increment 2.1.19, on March 27, 2006.

Field Ops Memo 2006-15: TAFDC - Elimination of Certain Obsolete Meets Compliance and Good Cause Reasons

DTA
In an effort to better track component activity and simplify data on BEACON, effective with BEACON Increment 2.1.19 certain obsolete “Meets Compliance” reasons on the Work Requirements window are being eliminated. Those reasons are: “Meeting WPR through SJS,” “Meeting WPR through WTW” and “Meeting…

Field Ops Memo 2006-14: TAFDC- Learning Disability Screening and Assessment Clarification and Revised Form

DTA
This Field Operations Memo also transmits changes to the Learning Disability Screening/Assessment Consent/Declination form (LDSC – 3/2006).

Field Ops Memo 2006-13: TAFDC - Removing Interrupted Sanctions

DTA
This memo gives TAO Staff procedures for removing interrupted sanctions when the Assessed Person (AP) is participating in another activity (including work), has a “Meets Compliance” reason or is in an extension and appears on the “Clients with Sanctions” view in an “Interrupt” status.