OLGT 2024-50: Cross Programs: Changes to Invoice for Special Service Payment System (SSPS Invoices)

As the Department continues its effort to safeguard the personal identifying information (PII) and improve the readability of all client correspondence, all Invoices for Special Service Payments, also known as Special Service Payment System Invoice or SSPS Invoice, will reflect changes for clients and vendors.

The revised SSPS Invoices will now show:

• The client Assessed Person Identification (APID) replaces a client’s social security number.
• The grantee/client instructions on the cover page to sign and date the invoice and give the vendor the invoice for their signature to return and initiate the payment process.
• The vendor’s SSN option is removed, and Tax ID or FEIN remains.

The Vendor Certification Statement (formerly Certification Statement) “Delivery of service in good faith” also emphasizes:

• submitting the signed invoice within 30 days for payment,
• informs when vendor-only signatures are required for funeral and final disposition benefits, and
• reminds vendors to schedule delivery of goods with the client during the relocation benefit process.

Updated instructions include notifying the Department of changes to a vendor’s address to inform the Central Invoice Approval Unit to update contact information in BEACON. Mailing options remain the same and are noted on the SSPS Invoice.